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Operations Assistant
4 months ago
Join Our Vibrant Remote Team as an Operations Assistant
Are you excited to bring your innovative ideas to a lively remote team? We're in search of a reliable Operations Assistant who enjoys working with numbers and excels in supporting colleagues.
If you're seeking a role that combines financial expertise with organizational and creative communication abilities, keep on reading. At K?STA I.T., fostering a positive culture is our top priority.
Even if you don't possess all the qualifications listed below but align perfectly with our culture, we want to hear from you.
This is a chance to develop and progress alongside us. We're not just looking to fill a (virtual) chair; we need someone who will truly make a positive impact on our compact yet formidable team.
Responsibilities:
- Administrative Excellence 60-70%: Coordinate meetings, compose communications, and ensure seamless operations. Manage our government accounts by internally posting job openings and submitting candidates through their system. Aid in new employee onboarding and departure paperwork. Generate and circulate business insight reports for our sales, delivery support, and executive team. Handle miscellaneous tasks as necessary. - Social Media Proficiency 20-30%: Collaborate with our marketing and executive teams to craft compelling social media content in line with our future brand image. Post content, engage with followers, and enhance our brand presence online. Optional Adventure: Video and Audio Editing. Are you prepared to edit engaging videos? Learn to utilize social media editing tools to produce captivating visuals. Support in editing and releasing our upcoming podcast on various platforms such as Spotify and Apple. - Financial Expertise 10-20%: Engage in invoice management proficiently. Harmonize our front-end systems with back-office accounting. Assist in monitoring client expenses and resolve billing discrepancies adeptly. Aid in expense tracking and financial record-keeping, ensuring accuracy in all calculations. Create comprehensive AP/AR business insights reports.
Qualifications and Abilities:
- Financial Proficiency: 2-3 years of experience ideal for an individual who has honed their invoice management abilities and is prepared for fresh challenges. Intermediate Excel skills. Proficient in invoicing platforms. Familiarity with fundamental accounting principles and financial reporting.
Administrative Skills:
You possess exceptional communication skills. Whether conversing with coworkers or corresponding with clients, you articulate messages clearly and engagingly. You listen attentively and always know the right thing to say. Your meticulous attention to detail is renowned - nothing escapes your observant nature. You confront challenges directly with analytical prowess, transforming problems into solutions. Resourceful and innovative, you can creatively navigate through any challenging situation. Adaptability is your strength. You embrace change readily and adjust to new circumstances swiftly. Open-minded and inventive, you are unafraid to explore unconventional ideas. Motivated and proactive, you take initiative and make things happen. You anticipate needs and address them proactively. You take ownership of your actions and their consequences, prioritizing accountability.
Bonus Points for Creativity:
Prior experience in social media management and content creation. Passion for storytelling and engaging audiences through digital platforms. If you possess enthusiasm, attention to detail, and a desire to learn, we are ready to provide the necessary training to the right cultural match.Location:
We operate as a fully remote team, however, we are specifically seeking individuals based in Salt Lake City, USA (Some travel may be required). Our remote work policies are subject to ongoing review, and we retain the right to amend, extend, or eliminate this option at our discretion based on performance, efficacy, necessity, or other contributing factors.
Benefits Available:
- Medical Coverage- Dental Benefits- Paid Time Off- Paid Holidays & Floating Holiday- Voluntary Time Off- 401K- Charitable Donation Matching
