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Purchasing Coordinator

3 months ago

Raleigh, North Carolina, United States Vaco Full time

Purchasing Coordinator
ONSITE -Raleigh, NC
Direct Hire

Responsibilities:

  • Process and fulfill purchase requisitions by obtaining quotations from suppliers and issuing Purchase Orders and Change Orders to suppliers.
  • Compile material quotations for Project Managers for bids and/or purchases.
  • Enter and process Purchase Orders for all business units using Southern's accounting software.
  • Purchase material and equipment for Project Managers, Field Supervision, and Site Safety Managers.
  • Research, evaluate, and recommend new vendors ensuring they meet Southern safety and insurance requirements.
  • Issue Purchase Orders for rental equipment at various jobsites and reconcile related invoice discrepancies.
  • Maintain purchase order logs for order tracking and future reference.
  • Assist project management team to reconcile Purchase Orders and commitments.
  • Negotiate prices, payment terms and pricing agreements with vendors.
  • Set up hotel reservations and assist project management team with booking car rentals and flights for Southern employees and clients.
  • Assist Project Managers in contacting vendors to spec material from customer drawings. Ensure specifications and related technical data documentation are communicated with suppliers.
  • Maintain updated listing of vendor information and complete vendor credit applications as necessary.
  • Coordinate with Contract's Officer to resolve vendor disputes in Purchase Order Terms & Conditions.
  • Coordinate with Accounts Payable and project management to reconcile and process invoice discrepancies.
  • Protect employee and company data by holding personal information as well as sensitive data in strict confidence.
  • Follow company policies and standard operating procedures as they relate to the purchasing process.
  • Maintain necessary files and documentation as required for control and audit purposes.
  • Contribute to accomplishing both accounting and organization mission by completing related tasks as needed.
  • Strong interpersonal skills including written and verbal communication, attention to detail, organization, follow through, and the ability to work well within a team environment.
  • Analytical skills to identify and resolve discrepancies.
  • Basic clerical skills include data entry, report preparation and electronic file maintenance.
  • Computer skills to include MS Word, Excel, Adobe, Outlook, and database management.
  • Preference given to applicants with:
    • Experience with construction accounting;
    • Experience with Sage (Timberline) accounting software;
    • Experience with pVault software; and
    • Associate Degree or equivalent
    • Apply now

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.