Proposal Coordinator

2 days ago

Raleigh, North Carolina, United States Ampcus Full time
Job Summary

We are seeking a highly skilled Proposal Assistant to join our team at Ampcus. The successful candidate will be responsible for assisting in the preparation and submission of proposals to customers, ensuring that all necessary documentation is complete and accurate.

Key Responsibilities
  • Register RFQ and RFPs from customers in the Offers & Orders database and submit information to transformer plants for proposal preparation.
  • Conform to the commercial policies of the Transformers business, including cost/price determination, profit requirements, understanding cash flow, understanding contractual terms and conditions, as they relate to policy, as well as LoA and Compliance requirements.
  • Assist transformer factories with any technical, legal or commercial clarifications, including coordination with internal and/or external technical, legal or commercial resources, customers, consultants, etc.
  • Prepare final proposal for submittal to customer, including any documentation such as technical data sheets, bids forms, commercial forms, legal forms, bid bonds, etc.
  • Coordinate proposal submittal with business development and sales team. Track bid results and participate in negotiations and bid modifications as necessary.
  • Register bid results in Offers & Orders database as well as Compile statistics on bid performance, hit rate and market penetration. Prepare reports on proposals as required.
  • Receive orders from customers and prepare order entry information to transfer to project management and contract administration team. Participate in internal and/or external kickoff meetings as required to facilitate the smooth transfer of orders.
Requirements
  • Understanding of purchase order contract language and associated legal implications
  • Have a clear understanding of the sold product (reviews, understands, and insures compliance with required contract documents including commercial and technical specifications, scope, schedule, and performance requirements).
  • Thorough knowledge of drawing, bills of material, and related technical specification
  • Good organizational skills to respond to multiple inquiries in a timely and professional manner.
  • This is a position requiring attention to detail with a strong focus on time and task management, capable of handling many orders and tasks in parallel.
  • The candidate must be quality focused and continually seek better and more efficient ways of improving responsiveness to market needs.
  • Demonstrated effective written and oral communications skills
  • Ability to independently function in a changing, high-impact position, with deadline and resource constraints
  • Identifies problems as they occur and takes appropriate steps to solve them in situations where the problem is not difficult or complex.
  • Experience with a PC based word processor and spreadsheet required
  • Some domestic and international travel may be required on an infrequent basis for coordination with manufacturing facilities including occasional visits to factories.
  • Familiarity with T&D large power transformers desirable.
Education

BS/BA in related discipline, or advanced degree, where required, or equivalent combination of education and experience.

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