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Administrative Assistant

3 months ago

Ontario, California, United States Skyline Services LLC Full time

Profile Summary
Detail-oriented and highly organized Administrative Assistant with extensive experience in billing and financial management. Proficient in QuickBooks and well-versed in project coordination within the construction industry.

Excellent communication skills, with a proven ability to liaise effectively between clients, supervisors, and project teams to ensure smooth operations and timely updates.

Bilingual in Spanish

Key Skills and Competencies
-
Billing and Financial Management:

  • Expertise in QuickBooks for managing invoices, tracking payments, and maintaining accurate financial records.
  • Preparation and management of billing statements, invoices, and financial reports.
  • Reconciliation of accounts and management of financial discrepancies.
-
Project Coordination:

  • Ability to send regular updates and followups on project progress to clients and supervisors.
  • Skilled in coordinating schedules, organizing project documentation, and tracking project milestones.
  • Proficiency in managing project timelines and ensuring timely completion of tasks.
-
Client and Supervisor Communication:

  • Strong interpersonal skills for effective communication with clients, project managers, and team members.
  • Regularly update clients on project status, address inquiries, and resolve issues promptly.
  • Facilitate clear and concise communication between project teams and supervisors to ensure alignment and project success.
-
Administrative Support:

  • Efficient handling of administrative tasks including scheduling, data entry, and record keeping.
  • Organization and maintenance of files and documents for easy retrieval and reference.
  • Support in the preparation of reports, presentations, and correspondence as needed.

Qualifications:

  • Proficient in Microsoft Office suite, especially Excel for financial management tasks
  • Strong communication skills to interact effectively with team members and clients
  • Experience with QuickBooks for financial tracking and reporting
  • Demonstrated organizational skills to manage multiple tasks efficiently
  • Previous administrative experience utilizing core skills such as computer literacy and phone etiquette
Bilingual in Spanish

Pay:
$ $24.55 per hour

Expected hours: 40 per week

Schedule:

  • 8 hour shift

Experience:

  • Customer service: 1 year (required)

Ability to Commute:

  • Ontario, CA required)

Ability to Relocate:

  • Ontario, CA 91764: Relocate before starting work (required)

Work Location:
In person