Administrative Coordinator

3 days ago

Ontario, California, United States Westin Furniture Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Westin Furniture. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities:
  • Scheduling and Calendar Management: Schedule appointments, maintain a calendar, and ensure timely reminders and notifications.
  • Meeting Organization and Minutes: Organize meetings, take accurate minutes, and distribute them to relevant parties.
  • Correspondence and Communication: Write emails, memos, and letters, and distribute them appropriately.
  • Reporting and Data Management: Contribute to company reports, maintain accurate records, and monitor inventory levels.
  • Office Procedures and Maintenance: Develop, update, and maintain relevant office procedures, and ensure the maintenance of an organized filing system.
  • Purchase Orders and Inventory: Manage and process purchase orders for office supplies and equipment, and maintain accurate records of inventory.
  • Equipment Maintenance and Security: Ensure the proper functioning of office equipment, and collaborate with the IT department to maintain security cameras and key distribution.
  • Staff Relations and Communication: Handle staff relations, implement policies, and maintain accurate employee records.
Requirements:
  • Education: High school diploma or equivalent required; Associates degree or administrative training preferred.
  • Experience: Previous experience as an Administrative Assistant or in a similar position.
  • Skills: Excellent computer skills, knowledge of Microsoft Word, Outlook, and PowerPoint, and familiarity with standard office equipment.

We offer a dynamic and supportive work environment, and we are committed to helping our employees grow and develop in their careers. If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

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