Administrative Leader for Nursing Programs

7 days ago

Ontario, California, United States American Career College Full time
Job Summary

This is a leadership position that reports directly to the Campus Director of Nursing. The successful candidate will assist in providing administrative leadership and management of a comprehensive registered nurse program (graduate and undergraduate) in support of University, campus, and/or departmental goals.

Key Responsibilities
  • Administrative Leadership
    • Assist in the development and implementation of administrative systems and procedures in support of programmatic operations.
    • Oversee and direct staff, enabling an environment that fosters creativity, responsiveness, and self-responsibility.
    • Assign specific tasks and responsibilities and set priorities as needed.
  • Staff Management
    • Participate in regular meetings with faculty and staff to share information, guidelines, and procedures.
    • Manage the faculty and associates' recruitment process, including forecasting staff needs, pre-screening candidates, scheduling interviews, and making selections.
    • Identify nursing-teaching specialties and complete BRN required approval forms.
    • Create PARS and rankings, and process Transfer Request Forms.
    • Manage the campus onboarding program.
    • Assist the Campus Director of Nursing with associates' performance, coaching, re-train, and retention.
    • Collaborate with HR to process LOA, tuition reimbursement, outside seminar, and PIC forms.
    • Act as a project manager for the annual associates' performance evaluation process.
  • Non-Academic Support
    • Monitor and follow-up with faculty regarding missing student attendance.
    • Advise students regarding non-academic matters.
    • Act as the project manager to close the academic term correctly.
    • Resolve non-academic issues relating to the nursing program for faculty and students.
  • Accreditation
    • Maintain current personnel documents as required by accrediting agencies.
    • Maintain updated faculty teaching approval forms.
    • Participate in the accreditation process.
  • Budget and Fiscal Responsibility
    • Prepare and monitor the annual nursing program budget in consultation with the Campus Director of Nursing.
    • Approve purchases for Skills Lab and academic resources.
    • Send monthly reports to the Corporate Director Accounting and Treasury Manager to charge nursing fees to students' ledger.
    • Order checks and stipends.
    • Manage payable accounts and GL Code assignments.
    • Ensure that faculty has a balanced workload model score.
  • Payroll
    • Keep the ADP system roster of nursing associates accurate.
    • Approve payroll in a timely manner.
    • Approve PTOs in the ADP system.
    • Assist the nursing leadership by facilitating frequent reports of approved PTOs.
  • ATI Account Management
    • Serve as a campus liaison with ATI Company.
    • Schedule campus visits and training.
    • Schedule, coordinate, and motivate faculty training compliance.
    • Provide CDN Codes form to students that need re-alignment.
    • Create ATI orders in eRequester.
    • Manage credits and distribution.
  • Facilities and Information Technologies
    • Ensure that nursing associates and faculty have access to applications, including ADP hand scan system.
    • Maintain updated all Microsoft Outlook Groups pertaining to the nursing team.
    • Basic campus maintenance.
    • Serve as the backup evacuation coordinator.
  • Policies and Procedures
    • Serve as the key communicator of university policies and procedures to the appropriate audience.
    • Ensure that sphere of influence is managed in a similar fashion to those serving in the same capacity at other campuses.
    • Manage all nursing students' incident reports and collaborate with Campus Associate Director of Nursing, Clinical Education, Campus Director of Nursing, and HR Department.
    • Manage all nursing associates' incident reports and collaborate with Campus Associate Directors, Clinical Education, and/or Academics Campus Director of Nursing, and HR Department.
  • Other Responsibilities
    • Provide input to annual campus goals.
    • Participate in University-wide committees as assigned.
  • General Scope of Responsibilities
    • Participate in professional development and organizations to maintain an understanding of current ideas, research, and practices.
    • Maintain a professional appearance for the position and serve as a role model, leader, and mentor to the campus community.
    • Adhere to University policies and procedures and provide leadership to all staff through guidance and example.
    • Maintain regular and timely attendance, report to work as scheduled, and assure time worked and/or time-off is recorded properly.
    • Conduct job responsibilities in accordance with the standards set out in the University's Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy, or any of its policies and procedures, applicable federal and state laws, and applicable professional standards.
    • Maintain confidentiality of all student, associate, and/or university information as required.
    • Exercise care, proper use, and maintenance of department equipment and supplies and identify unsafe conditions and make appropriate adjustments.
    • Maintain order, cleanliness, and safety at work.
    • Perform other job duties as assigned.

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