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Administrative Assistant 4
4 months ago
Administrative Assistant 4 (part-time)
Job ID50264
Location
Evanston, Illinois
Department: Kellogg Alumni
Salary/Grade: NEX/12
Marketing Statement
How important is it for you to do work that is meaningful and help others? Do you thrive in a collaborative, best-of-class work environment? Do you want to be part of a dynamic higher education team that works virtually to provide coaching and programming (job search groups, workshops, and webinars) to the 70,000 person Kellogg alumni community?
The ideal candidate has a passion for exceptional customer service, takes initiative and is a self-starter who values autonomy, is an excellent communicator (one-on-one and writing invitations), is comfortable with technology, and is collaborative.
We are a high-performing team of 12 people, including 9 coaches, that helps our clients understand their values and find work that is rewarding and engaging. We foster lifelong learning, create community, and coach alumni to be the CEOs of their own careers.
Job Summary:
The Program Assistant role is a part-time role that is mostly virtual.
Key responsibilities include:
Create, edit, and send invitations for programming including 8-10 job search groups, 5-10 workshops, and 15-20 webinars annually.
Serve as technical support for virtual programming.
Manage event registration on cvent platform for programming.
Updates website with new resources and videos.
Serve as the first point of contact for alumni with questions about resources, coaching, and programming and ensure timely response.
Oversees data tracking for coaching and programming.
Process Coaching and vendor invoices.
Grant access to reciprocal job board and resources like JobScan.
Help plan two coaching summits annually for 25 coaches.
Bring innovative ideas and best practices to continuously improve our team’s operations and the experience we offer our faculty.
Minimum Qualifications: (Education, experience, and any other certifications or clearances):
A high school diploma or equivalent required.
5 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.
Target hiring range for this position will be between $23.00 - $26.00 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
