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Administrative Assistant, Senior
1 month ago
Daily Operations
- Perform general clerical duties answering telephone calls, photocopying, faxing, mail distribution and filing.
- Order offices supplies, assist with travel arrangements and expense reports for programs.
- Take minutes in various meeting as designated by the department chair
- Responsible for providing administrative support to ensure efficient operations of the office. Coordinates and maintains records for Directors and a variety of tasks related to organization and communication.
- Plans, administers and coordinates health services division level functions, with primary responsibility for the coordination of intradepartmental correspondence and reports as assigned.
- Develop, recommends and implements office management policies and procedures; develop and maintain filing and record keeping systems; schedules.
- Coordinates administrative and clerical services; composes routine correspondence; compiles statistical data; prepares surveys, questionnaires, etc.
- Organize and schedule meetings and appointments. Assist in the preparation of regularly scheduled reports.
- Perform other departmental mission related duties as assigned by the department chair.
- Be courteous, tactful, and discrete in relating to the public, other staff, and clients.
- Adhere to the guidelines as stated in the Meharry Medical College Policy and Procedures Manual.
- Perform other services or related duties as assigned.
Required Skills
- Organized approach and excellent time management skills.
- Ability to interact effectively with staff, clients, agencies, etc.
- Computer literacy and good keyboard skills.
- Demonstrated knowledge of office procedures and proficiency in various PC based applications to include word processing and spreadsheets.
- Ability to transcribe data from recorded or direct dictation.
- Comprehensive knowledge of institutional policies, procedures and organizational structure.
Required Education and Experience
- Bachelor's degree or equivalent related experience. Minimum five years position-related experience. Lower level administrative assistant experience, within the institution preferred.
