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Executive Assistant

4 months ago

Boston, United States Fidelity TalentSource LLC Full time



Job Description:

The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team.\u00A0 You will deal directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well.\u00A0 Your excellent communications skills will be constantly put to the test, as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business environment.

Responsibilities:

Provide advanced and diverse administrative support within Asset Management.\u00A0 This support will include:

  • Extensive and complex calendar management for multiple executives and investment professionals

  • Coordinate all aspects of meetings and planning with various contacts across the organization

  • Prioritize and coordinate daily workflow of expected and unexpected to ensure accuracy, efficiency, and timeliness

  • Communicate \u201Con behalf of\u201D at all levels both internally and externally

  • Develop and maintain working relationships across business units to facilitate efficiency and problem solving

  • Gather, format, and/or deliver detailed, highly confidential information

  • Arrange complex domestic and international travel plans

  • Process Travel & Expense reports

Requirements:

This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative, and a high level of energy.\u00A0 Assignments are often confidential and complex in nature, and therefore, the incumbent must have the ability to exercise extreme sensitivity, discretion, judgment, tact and diplomacy.\u00A0 In addition the following are essential:

  • 5+ years of executive administrative experience required

  • Ability to organize and prioritize

  • Ability to work independently and as a team member

  • Ability to work with and meet critical deadlines

  • Ability to effectively interact with all levels and maintain a high level of confidentiality

  • Patience, creativity, flexibility, and teamwork in scheduling meetings

  • Self-starter with a strong sense of ownership and involvement

  • Attention to detail, follow-through and utilization of judgment to problem solve, make decisions and take initiative

  • Ability to remain poised, professional and focused in a continuously changing and fast paced environment

  • Strong Microsoft Office skills; Outlook, Word, PowerPoint, Excel and MS Teams

  • A true collaborative partner with the executives and their teams who can anticipate needs

  • A flexible team player willing to get involved and assist the larger team including backing-up peers

  • A bachelor s degree strongly preferred or related work experience





Certifications:

Company Overview

Fidelity Investments is a privately held company with a mission to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients money.

Join Us

At Fidelity, you ll find endless opportunities to build a meaningful career that positively impacts peoples lives, including yours. You can take advantage of flexible benefits that support you through every stage of your career, empowering you to thrive at work and at home. Honored with a Glassdoor Employees Choice Award, we have been recognized by our employees as a top 10 Best Place to Work in 2024. And you don t need a finance background to succeed at Fidelity\u2014we offer a range of opportunities for learning so you can build the career you ve always imagined.

Fidelity's working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).

At Fidelity, we value honesty, integrity, and the safety of our associates and customers within a heavily regulated industry. Certain roles may require candidates to go through a preliminary credit check during the screening process. Candidates who are presented with a Fidelity offer will need to go through a background investigation, detailed in this document, and may be asked to provide additional documentation as requested. This investigation includes but is not limited to a criminal, civil litigations and regulatory review, employment, education, and credit review (role dependent). These investigations will account for 7 years or more of history, depending on the role. Where permitted by federal or state law, Fidelity will also conduct a pre-employment drug screen, which will review for the following substances: Amphetamines, THC (marijuana), cocaine, opiates, phencyclidine.

We invite you to Find Your Fidelity at fidelitycareers.com.

Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.

Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, contact the HR Accommodation Team by sending an email to accommodations@fmr.com.