Executive Assistant
3 weeks ago
Executive Assistant
We are seeking a highly organized, proactive and dynamic Executive Assistant to support an entrepreneurial CEO and founder within the consulting space. If you love creating to do lists, can work your way around a complicated calendar and are looking to create a mind-meld with a top industry professional, please apply today
The role has an onsite component but offers a hybrid schedule.
Responsibilities:
- Provide administrative support to the Executive including inbox and calendar management, drafting correspondence, scheduling appointments/meetings, making travel arrangements, and reconciling expenses
- Field and address calls, emails, messages, and inquiries in a timely manner on behalf of the Executive, triaging appropriately
- Schedule and prepare for internal and external calls/meetings, providing relevant agendas, documents, materials when necessary
- Assist with organizing offsite and onsite events and ordering supplies
- Work alongside other administrative professionals to facilitate communication and collaboration across teams
- Serve as a liaison and resource to others across teams and various levels of the company
- Oversee ad hoc projects for various departments and levels of staff
- Process expense reports, review financial documents, and assist with month-end close using internal databases as needed
Qualifications:
- Bachelor's degree required
- 6+ years of experience providing direct administrative support to one or more Executives
- Experience effectively communicating and collaborating with upper-level management
- Ability to organize and prioritize multiple tasks and meet deadlines in a fast-paced environment
- Exceptional professional writing skills
- Advanced proficiency with Microsoft Office programs
- Must be organized, level-headed, and able to manage multiple tasks/projects according to urgency
Our Commitment to Diversity, Equity & Inclusion
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
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