Executive Assistant

3 weeks ago


Boston, United States The Hollister Group Full time

Executive Assistant

We are seeking a highly organized, proactive and dynamic Executive Assistant to support an entrepreneurial CEO and founder within the consulting space. If you love creating to do lists, can work your way around a complicated calendar and are looking to create a mind-meld with a top industry professional, please apply today


The role has an onsite component but offers a hybrid schedule.

Responsibilities:

  • Provide administrative support to the Executive including inbox and calendar management, drafting correspondence, scheduling appointments/meetings, making travel arrangements, and reconciling expenses
  • Field and address calls, emails, messages, and inquiries in a timely manner on behalf of the Executive, triaging appropriately
  • Schedule and prepare for internal and external calls/meetings, providing relevant agendas, documents, materials when necessary
  • Assist with organizing offsite and onsite events and ordering supplies
  • Work alongside other administrative professionals to facilitate communication and collaboration across teams
  • Serve as a liaison and resource to others across teams and various levels of the company
  • Oversee ad hoc projects for various departments and levels of staff
  • Process expense reports, review financial documents, and assist with month-end close using internal databases as needed

Qualifications:

  • Bachelor's degree required
  • 6+ years of experience providing direct administrative support to one or more Executives
  • Experience effectively communicating and collaborating with upper-level management
  • Ability to organize and prioritize multiple tasks and meet deadlines in a fast-paced environment
  • Exceptional professional writing skills
  • Advanced proficiency with Microsoft Office programs
  • Must be organized, level-headed, and able to manage multiple tasks/projects according to urgency


Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.


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