Current jobs related to Administrative Assistant - Santa Clara - Russell Tobin & Associates

  • Administrative Assistant

    1 month ago

    Santa Clara, United States RadNet Full time

    Job DescriptionJob DescriptionResponsibilitiesWe invite you to come join the RadNet Management team as an Administrative Assistant. We are seeking an Administrative Assistance to work with the Regional Operations team and VP of Northern California Operations to support various administrative needs. The candidate selected will also have opportunity to train...

  • Administrative Assistant

    2 weeks ago

    Santa Clara, United States Mathnasium Full time

    Are you passionate about helping others? Are you looking for an experience that gives you the opportunity to help families and children succeed? Do you want to be the allies of parents and teachers, to encourage students to find the love for learning Administrative Assistant, Administrative, Assistant, Operations, Math, Instructor

  • Administrative Assistant

    2 months ago

    Santa Clara, United States Cypress HCM Full time

    Job DescriptionJob DescriptionAdministrative Assistant Responsibilities: Handle administrative tasks such as: schedule appointments, planmeetings, and maintain complex and changing calendars,while working through scheduling roadblocks.Draft and prepare routine and advanced correspondenceincluding emails, presentations and reports. Review...

  • Administrative Assistant

    3 months ago

    Santa Clara, United States Mathnasium (ID: 2406101) Full time

    Job DescriptionJob DescriptionJoin our A+ TeamAcross North America and all over the world, Mathnasium Learning Centers are committed to teaching children math so that they understand it, master it, and love it. The Mathnasium Method the result of decades of hands-on instruction and development has been transforming the lives of children through math since...

  • Elementary School Administrative Assistant

    2 weeks ago

    Santa Clara, California, United States Santa Clara USD Full time

    Position Overview:As an Elementary School Administrative Assistant, you will play a crucial role in supporting the daily operations of the school. Your organizational skills and attention to detail will ensure that the administrative functions run smoothly.Key Responsibilities:Assist in managing school records and documentation.Support communication between...

  • Administrative Assistant II

    2 weeks ago

    Santa Clara, United States Abbott Laboratories company Full time

    Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries. Working at...

  • Administrative Assistant II

    3 months ago

    Santa Clara, United States Abbott Laboratories Full time

    Working at AbbottAt Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:Career development with an international company where you can grow the career you dream ofFree medical coverage for employees* via the Health Investment Plan (HIP) PPOAn excellent...

  • Lead Event Administrative Assistant

    3 weeks ago

    Santa Clara, California, United States ABM Industries Full time

    OverviewPosition will support billing generation, payroll, inventory management and ordering, as well as task tracking and communication.Pay Rate and Shift:Pay is $20.00-$22.00 hr DOEThe pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and...

  • Administrative Assistant

    3 days ago

    Santa Clara, California, United States Mathnasium (ID: 2406101) Full time

    Job SummaryWe are seeking a highly motivated and organized Administrative Assistant to join our team at Mathnasium Learning Center. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our center, ensuring that our students and families receive exceptional educational services.Key ResponsibilitiesProvide...

  • Administrative Aide

    2 weeks ago

    Santa Clara, United States Triangle Fastener Corporation Full time

    Triangle Fastener Corporation is a fast-growing wholesale distributor that has been serving the construction industry in the US and beyond since 1977. We are currently seeking a full time Administrative Assistant to join us at our office in San Jose, CA. This position is ideal for an ambitious individual who can thrive in a fast-paced environment while...

  • Sales Administrator

    1 week ago

    Santa Clara, United States IT Management Corp. dba 101 VOICE Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Sales Administrator to join our team at our IT system integrator company in Bay Area, California. In this role, you will be responsible for supporting the sales team by managing and maintaining customer records, preparing sales reports and documents, and assisting with the coordination of...

  • Senior Project Administrator

    2 weeks ago

    Santa Clara, California, United States IT Management Corp. dba 101 VOICE Full time

    About the CompanyIT Management Corporation, also known as 101 VOICE, is a premier provider of IT solutions, founded in 2009. Our mission revolves around sustainability, network transformation, and aligning business objectives. We are committed to fostering a more efficient and sustainable technological landscape through cutting-edge innovations and improved...

  • Human Resources Administrator

    2 weeks ago

    Santa Clara, California, United States Syntricate Technologies Full time

    Position Overview:We are seeking a dedicated HR Administrator to support our human resources operations at Syntricate Technologies. This role is essential in managing various HR functions and ensuring smooth administrative processes.Key Responsibilities:Assist in the implementation and management of HR policies and procedures.Support recruitment efforts and...

  • HR Administrative Specialist

    2 weeks ago

    Santa Clara, California, United States Hilton Santa Clara Full time

    Compensation: $27 - $28.50 an hour based on experience. Hilton Santa Clara is on the lookout for a dedicated HR Administrative Specialist to become part of our vibrant team, enjoying the perks of a dynamic hotel atmosphere. The HR Administrative Specialist will play a crucial role in supporting the HR Director with various administrative responsibilities...

  • Human Resources Administrator

    2 weeks ago

    Santa Clara, California, United States Syntricate Technologies Full time

    Position Overview:We are seeking a dedicated HR Administrator to support our Human Resources department at Syntricate Technologies. The ideal candidate will possess a solid foundation in HR functions and demonstrate a commitment to fostering a positive workplace culture.Key Responsibilities:Assist in the execution of HR policies and procedures.Support the...

  • Construction and Development Administrator

    15 hours ago

    Santa Clara, United States Roem Development Corporation Full time

    As a Project Administrator, you will report directly to the Vice President of Development and Construction. Your primary role will involve providing comprehensive administrative and logistical support to Development Managers and Project Managers. This support will be required both in the office and, when necessary, at various project sites.Key...

  • Construction and Development Administrator

    24 hours ago

    Santa Clara, United States Roem Development Corporation Full time

    As a Project Administrator, you will report directly to the Vice President of Development and Construction. Your primary role will involve providing comprehensive administrative and logistical support to Development Managers and Project Managers. This support will be required both in the office and, when necessary, at various project sites.Key...

  • HR Administrative Specialist

    2 weeks ago

    Santa Clara, California, United States Hilton Santa Clara Full time

    Compensation: $27 - $28.50 an hour based on experience.Hilton Santa Clara is in search of a Human Resources Administrative Specialist to enhance our dynamic team and experience the advantages of our vibrant hospitality environment. The HR Administrative Specialist will play a key role in supporting the HR Director with various administrative functions...

  • Human Resources Administrator

    1 week ago

    Santa Clara, California, United States Syntricate Technologies Full time

    Position Overview:We are seeking a dedicated HR Administrator to support our Human Resources department at Syntricate Technologies. This role is essential in ensuring the smooth operation of HR functions and fostering a positive workplace culture.Key Responsibilities:Assist in various HR activities, including recruitment, onboarding, and employee...

  • Administrative Support Specialist

    6 days ago

    Santa Clara, California, United States City of Santa Clara California Full time

    About the City of Santa ClaraThe City of Santa Clara is a comprehensive municipal organization that provides a wide range of services to its residents and businesses. As a full-service city, we have our own police, fire, library, recreation, and utility departments, among others.Our MissionWe are committed to delivering high-quality services that meet the...

Administrative Assistant

2 months ago

Santa Clara, United States Russell Tobin & Associates Full time



What are we looking for in our Administrative Assistant?

Russell Tobin's client, a software company is hiring for an Administrative Assistant in Santa Clara, CA  

Apply Now

Employment Type: Contract/Hybrid

Location: Santa Clara, CA  

Pay rate: $30-$37/hr, DOE

Responsibility:

  • Handle administrative tasks such as: schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
  • Draft and prepare routine and advanced correspondence including emails, presentations and reports.
  • Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
  • Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
  • Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
  • Identify issues within the organization and initiate or facilitate solutions.
  • Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.

Requirements:

  • High school diploma or GED
  • 5+ years (Flexible) of administrative assistant experience
  • Ability to drive schedules and agendas with deeper understanding of context
  • Proficient in Zoom, Microsoft Office suites
  • Experience handling confidential material

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors. 

#CB

Rate/Salary: $30-$37/hr, DOE