Administrative and Order Processing Assistant

1 month ago


Tyler, United States SPEA Full time

SPEA America, Subsidiary of SPEA S.p.A Group - worldwide leader in the design and implementation of testing systems for microchips and electronic boards - is looking for an Administrative and Order Processing Assistant for its Tyler Office.


The Administrative and Order Processing Assistant plays a crucial role in managing administrative and order processing tasks within the company.

This role requires high precision, attention to detail and the ability to work effectively in a dynamic environment.


Activities:


1. Order processing: accurate and timely management of incoming orders, including registration, processing, verification of product availability and shipment coordination.

2. Quotation generation. Generation of spare parts quotation based on incoming requests from the Sales Group, Customer Support Group or from Customers Directly.

3. ITAR and Customer's AVL Requirement Compliance.

4. Service Intervention schedule: Manage the calendar of the service team to keep up to date the Intervention calendar of all the Service group (based on indication provided by the service manager).

5. Service contracts expiration, renewal and quotation. Send customer and sales team reminder at the expiration of every contract for renewal. Generate quotation when needed.

6. Customer Support: provide customer support with questions about orders, shipping issues or product information requests.

7. Internal Communication: collaborate with different internal departments such as logistics, warehouse, sales and accounting to ensure efficient flow of order information.

8. Documentation Management: maintain and accurately update order records, shipping documents and other relevant documents.

9. Quality Control: verification of the accuracy of orders processed, ensuring compliance with customer requirements and company protocols.

10. Back Office Support: support general administrative tasks such as reporting, email management, data entry, and other tasks as needed.


Requirements:


1. High school diploma or preferable degree in a related field.

2. Previous experience in administrative or order processing roles.

3. Knowledge of order management software and office automation applications.

4. Excellent communication skills, customer orientation and organizational skills.

5. Retail attitude and precision.

6. Multitasking skills and time management.

7. Ability to work effectively both in team and independently.

8. Customer orientation and problem-solving skills.

9. Adaptability and flexibility in the context of a dynamic working environment.


Place Of Work:

Tyler - TX



  • Tyler, Texas, United States SPEA Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative and Order Processing Support Specialist to join our team in Tyler, TX. This role plays a crucial part in managing administrative and order processing tasks within the company.Key ResponsibilitiesOrder Management: Accurately and timely manage incoming orders, including...


  • Tyler, United States University of Texas At Tyler Full time

    JOB SUMMARY: The Administrative Assistant III coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data, and/or operations of a department. This position creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events; updates supervisor...


  • Tyler, United States UT Health Science Center Full time

    JOB SUMMARY: The Administrative Assistant III coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data, and/or operations of a department. This position creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events; updates supervisor of...


  • Tyler, United States Reign Media Full time

    Job Overview Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process...


  • Tyler, Texas, United States SPEA Full time

    Job Summary:SPEA America, a subsidiary of the SPEA S.p.A Group, is seeking a highly skilled Data Entry and Order Management Specialist for its Tyler Office. The successful candidate will play a crucial role in managing administrative and order processing tasks within the company.This position requires exceptional attention to detail, high precision, and the...


  • Tyler, United States PRIMORIS USA Full time

    Future Infrastructure needs an experienced, reliable, and task-oriented Administrative Assistant who will work directly with the Project and Operation Management team at the Creedmoor office and perform multiple duties spanning various departments. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and...


  • Tyler, United States PRIMORIS USA Full time

    Future Infrastructure needs an experienced, reliable, and task-oriented Administrative Assistant who will work directly with the Project and Operation Management team at the Creedmoor office and perform multiple duties spanning various departments. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and...


  • Tyler, Texas, United States Hollytree Country Club LLC Full time

    Hollytree Country Club LLC is seeking an Administrative Assistant - Finance to provide support to our accounting department. In this role, you will assist with daily accounting tasks, including accounts payable and receivable, and maintain accurate financial records.Duties and Responsibilities:Assist with daily accounting tasks, including accounts payable...


  • Tyler, United States Towson University Full time

    * Oversees office operations, including operational support, guidance to student employees and other staff as needed. * Provide excellent customer service, including answering phones and responding to inquires about our services. Triage students, faculty, and visitor needs within the department. Screen calls for the staff, making appropriate referrals when...


  • Tyler, United States Towson University Full time

    * Assists in monitoring and preparing budgets by reviewing departmental budget transfers, maintaining accurate records of budgetary transactions and expenditures, and collecting data to prepare budget reports. Conducts and supervises pro card purchases. * Manages and oversees Stratus submission of all faculty and staff travel in the department, including...


  • Tyler, United States TechServ Engineering & Consulting Full time

    About Us:TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed the client needs.TechServ offers a competitive benefits package including...


  • Tyler, United States TechServ Engineering & Consulting Full time

    About Us:TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed the client needs.TechServ offers a competitive benefits package including...


  • Tyler, United States Coca Cola Southwest Beverages Full time

    Req ID:206220Job Location: Tyler, TexasWork days/Shift Hours - if applicable: Sunday - Thursdsay, 7:00 PM - FinishCompensation: Up to $20.00/ hour. Additional local incentives may apply such as an extra week of pay, referral bonuses and more.General PurposeRemember, whenever you see one of our shiny red trucks rolling down the road there is a team of...


  • Tyler, United States Wayne-Sanderson Farms Full time

    PRIMARY FUNCTION: The Process Safety Management (PSM) Specialist coordinates and maintains the Process Safety Management written compliance plan (WCP), OSHA 1910.119 and EPA 40 CFR section 68, policies, processes and procedures to mitigate risk of accidental releases of hazardous chemicals. This role ensures work and operations are performed in compliance...


  • Tyler, United States Towson University Full time

    * Managing the department's operations including student, faculty, and department records and budgets. * Preparing various reports including student academic progress, departmental course scheduling, and publications including graduate and undergraduate catalogs. * Assisting with the maintenance of the departmental website and social media accounts. *...


  • Tyler, United States Towson University Full time

    * Managing the department's operations including student, faculty, and department records and budgets.* Preparing various reports including student academic progress, departmental course scheduling, and publications including graduate and undergraduate catalogs.* Assisting with the maintenance of the departmental website and social media accounts.*...


  • Tyler, United States John Soules Foods Full time

    Job title: Executive Administrative Assistant Location: Tyler, TX. Hours: Full-Time, Monday through Friday, 8AM to 5PM John Soules Foods is a thriving family-owned food company that has been making a positive difference for its customers and consumers for nearly 50 years. We are driven by our purpose-and promise-of Great Food, Made Simple®. Based in...

  • Order Builder Loader

    1 month ago


    Tyler, United States Coca-Cola Southwest Beverages Full time

    Req ID:206220 Job Location: Tyler, Texas Work days/Shift Hours - if applicable: Sunday - Thursdsay, 7:00 PM - Finish Compensation: Up to $20.00/ hour. Additional local incentives may apply such as an extra week of pay, referral bonuses and more. General Purpose Remember, whenever you see one of our shiny red trucks rolling down the road there is a team of...


  • Tyler, Texas, United States Towson University Full time

    About the RoleWe are seeking an experienced Administrative Assistant II to join our team at Towson University. The successful candidate will be responsible for providing administrative support to the department, including budget management, travel coordination, and equipment inventory.


  • Tyler, Texas, United States UT Health Science Center Full time

    About the RoleWe are seeking a highly skilled Administrative Support Specialist to join our team at UT Health Science Center. This role will be responsible for coordinating activities, providing administrative support, and maintaining associated documents and databases.Key ResponsibilitiesProvide quality customer service, including responding to general...