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Project Coordinator

3 months ago

Fremont, United States Rose International Full time

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Note: Looking for someone who have supported the Fire Alarm inspection and have knowledge of validating the permit.

Qualifications:

High school diploma or state-recognized GED

Excellent organizational and interpersonal skills

Ability to read and understand contract documentation

Familiarity or experience with HVAC/Fire Alarm/Security systems preferred

Proficient in Microsoft Office and business software systems (e.g., SAP)

Good verbal and written communication skills in English

Qualified applicants must be legally authorized for employment in the United States

Candidates must meet site specific safety and health requirements

Our Smart Buildings help to create efficient, safe, responsive, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve peoples’ lives. This is an on-site position to work at the Client’s South San Francisco, CA campus to support the fire service team with document control, permit management, service call and inspection scheduling, financial documentation, and work order close- out to ensure service tasks move smoothly through service milestones.

Project Coordinator Responsibilities:

Maintain documentation for service request booking packages, ensuring that packages are complete and kept up to date.

Coordinate material purchasing and delivery, track shipments, and account for costs.

Maintain billing and collections documentation; communicate issues to the site management team.

Create purchase requisitions for subcontracts. Complete subcontract agreements and bond documents, when required (Client).

Create a monthly snapshot for all service requests and identify changes in planned costs.

Track timesheet submittals for service requests and ensure all timesheets are submitted before month-end.

When closing service requests, ensure they do not have unissued material, are 100% billed, and do not contain committed costs.

Manage, document, and periodically monitor system impairment requests via permit vision.

Provide time and material estimates/ quotes to contractors upon request.

Schedule service requests upon receiving an approved quote and PO#.

Verify permit validity via gCal for potential discrepancies and/ or changes.

Track and maintain fire alarm & fire sprinkler inspection schedule and create work order notifications for work due and assign to field technicians.

Place fire alarm systems offline via monitoring (MasWeb) during emergency requests.

Order safety and training supplies for Client technicians.

Adhere to GNE special projects and requests.

Benefits:

Company cell phone and laptop

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).