Office Coordinator

2 days ago

Cambridge, United States KW Boston Northwest Full time

Are you the heartbeat our dynamic real estate office needs? Can you create an environment where agents thrive and clients feel at home? If you're a people person with organizational prowess and a knack for spreading joy, we want you


Title: Career Development Coordinator/Office Coordinator


Location: Cambridge, MA


Compensation: $60,000 (experience-based)


Perks: Health coverage, retirement plan, performance bonuses, growth opportunities


Your Mission:

  • Nurture agent satisfaction
  • Cultivate a vibrant, efficient workspace for team and clients
  • Collaborate on exceptional training and events
  • Craft engaging marketing for professional development initiatives
  • Effectively communicate learning and networking opportunities


At Keller Williams Realty Boston Northwest, we seek an extraordinary individual to orchestrate our top-tier office. Your role: create an inviting, organized, and productive environment that empowers our agents to excel in serving clients' real estate needs.


The ideal candidate thrives on helping others, consistently exceeds expectations, and radiates positivity. If you're energized by completing tasks and delivering outstanding service, this position is tailor-made for you

Compensation:

$60,000 yearly

Responsibilities:
  • Work closely with the Director of Career Development to secure venues and speakers for events.
  • Coordinate and manage food orders for onsite events.
  • Design engaging marketing materials for huddles, classes, and events.
  • Develop and publish the monthly Training Tracker Flyer.
  • Maintain and update class descriptions, graphics, and links on the online calendar and Eventbrite.
  • Generate Zoom links for scheduled events on the calendar.
  • Organize and send out daily and weekly recurring emails.
  • Send out Coaching/Mastermind Invitations and updates on upcoming classes via email.
  • Welcome visitors with a smile, assist with check-ins, and ensure agents feel valued.
  • Handle incoming calls, forward/unforward phones, and direct leads appropriately.
  • Update Associate licenses in the license book kept at the front desk.
  • Manage incoming mail and package distribution.
  • Supervise and oversee basic office equipment such as printers, copiers, computers, and conference rooms.
Qualifications:
  • A background in office administration with exceptional communication skills.
  • Strong attention to detail and excellent writing skills.
  • A proven track record of problem-solving and thriving under minimal supervision.
  • Proficiency in Microsoft Office, Google Workspace, and social media platforms.
  • A proactive attitude and willingness to embrace new technologies.
  • The ability to juggle multiple tasks while maintaining a positive, can-do attitude.


If you're ready to be the glue that holds our office together, the friendly face that greets clients, and the person who keeps our agents feeling loved and supported, we want to hear from you Join our Keller Williams family and help us create an environment where success is inevitable and smiles are abundant

About Company

About KW Boston Northwest:

Join one of the most innovative, agent-focused brokerages in the industry. Keller Williams Realty is known for its people-first culture, technology-driven approach, and commitment to education. Our office ranks in the top 1% of real estate offices nationwide, and we're proud to be part of the #1 real estate company in the U.S.

Ready to Shape the Future of Real Estate? Apply Now

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