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Executive Assistant

2 months ago

Bethesda, United States B.F. Saul Company Full time

DUTIES & RESPONSIBILTIES

Maintain Executive’s calendar, contact list, coordinate all travel arrangements and complete expense reports as required.Prepare correspondence, reports, and materials for publications, presentations and meeting materials.Setup and coordinate meetings and conferences as well as set up accommodation and entertainment arrangements for company visitors.Create, transcribe, and distribute meeting agendas and minutes as requested.Maintain hard copy and electronic filing system.Answer the phones. Takes messages or fields/answers all routine and non-routine questions.Type and distribute general correspondence, memos, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.Scan, copy, print and fax information and documents as needed or requested. Prepare and send documents/correspondence as requested.Open, sort and distribute mail. Draft written responses or replies via phone or e-mail when necessary. Respond to regularly occurring requests for information.Hand deliver documents as requested.Special assignments as requested.Provide back-up support to other employees as needed and as directed.

REQUIRED SKILLS & ABILITIES

Punctual, dependable, and reliablePossession of strong organizational skillsMust have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacyAbility to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writingAbility to work in a positive and cooperative manner with fellow team membersMust possess strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlinesCapability to work in fast-paced environment with demonstrated ability to juggle multiple competing tasks and demandsAbility to work independently on assigned tasks as well as to accept direction on given assignmentsKnowledge of MS Office (Word, Excel, PowerPoint, Outlook)

EDUCATION & EXPERIENCE REQUIREMENTS

5+ years of executive level support experienceAssociate's Degree preferredNotary preferred

The B. F. Saul Company provides a comprehensive benefits package to help promote the welfare of our employees.

Benefits include but are not limited to:

Medical / prescription /dental / visionLife insurance and supplemental voluntary life insuranceLong term disabilityEmployee Assistance ProgramPaid time off (vacation, sick & personal)Flex Spending Accounts (medical and dependent care)Transportation / Parking benefits Metro subsidyDiscounted parking Traditional 401k and 401k Roth offerings with employer 3 to 1 matchHealth Club discounted membershipBuilding cafeteria discountVerizon Wireless discountAnnual Health Fair- including complimentary flu shot