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Executive Personal Assistant

2 months ago

Bethesda, United States WalterLane, Inc. Full time

WalterLane is pleased to be engaged in a search for a senior level Executive Personal Assistant to work closely with a UHNW principal; founder of a highly successful company (10K+ employees). This role encompasses a diverse range of initiatives and projects across personal, philanthropic, and professional activities, complex calendar management and travel logistics, meeting/event planning, and more. Principal is great to work with - genuine, passionate, and loyal, he appreciates his staff


You MUST have minimum 6+ years of both personal and executive assistant experience supporting UHNW individuals. Competitive salary plus full benefits Primarily in-office, Bethesda location. Must be flexible to be accessible outside of business hours as needed.


ABOUT YOU:

  • Bachelor's degree.
  • Minimum 6+ years of both executive assistant and personal assistant experience supporting HNW individuals.
  • You possess the highest level of confidentiality and discretion.
  • Strong experience with complex calendar management, and domestic and international travel logistics.
  • You are known for your flexibility, and ability to work independently or collaboratively to support your principal.
  • Experience interacting on a regular basis with high level VIPs in the corporate world, political realm, international arenas, sports and entertainment.
  • Exceptional organizational skills and meticulous attention to details.
  • Proven experience managing projects.
  • Results-oriented - you are known for your rapid response and resourcefulness in finding solutions, and problem-solving.
  • You possess strong critical thinking skills.
  • Exceptional written and verbal communication skills.
  • Strong proficiency in MSOffice - Word, Excel, PowerPoint and Outlook.
  • You thrive in a very fast-paced, solutions oriented culture and get things done
  • You understand the importance of this role, and get genuine satisfaction from keeping your principal on track, and have a desire to take ownership of the role.
  • Outstanding references.


ABOUT THE ROLE/RESPONSIBILITIES:

All aspects of the principal's personal, professional, and philanthropic activities -

  • Extensive complex calendar management, logistics, domestic and international travel arrangements, high level administrative support.
  • Coordinate and build itineraries for domestic and international travel for principal and family.
  • Work directly with principal on a range of projects and initiatives.
  • Meeting and event planning - preparation and execution (creating agendas, gathering documentation, special event planning, preparing presentations for engagements and more).
  • Prepare business and personal correspondence.
  • Manage documentation for personal expenses for principal and family.
  • Collaborate with household staff for various needs.
  • Discretion and confidentiality is critical in this role.
  • Collaborate with other team members on a regular basis to support the principal.