Executive Assistant to the Director

3 weeks ago

Bethesda, United States Crossroads Talent Solutions, LLC Full time

Founded in 2014, Crossroads capabilities are Program Management, Recruiting & Staffing, Administrative, Human Resources, and Paralegal Support. Crossroads is built upon the foundation of our four basic principles – Honor, Integrity, Dedication, and Respect. Our core competency is serving our customers by providing professional and administrative services support to help them successfully accomplish their mission.

The Executive Assistant will provide high-level administrative support to the NINR Deputy Director and serve as a backup to the Executive Assistant for the Director. This role is critical to ensuring smooth office operations, effective calendar management, meeting coordination, document control, and communication within the Office of the Director.

Key Responsibilities:
  • Administrative Support: Manage the Deputy Director’s calendar, schedule meetings, and coordinate travel arrangements.
  • Document Control: Review, edit, and format memorandums and other documents for grammar and accuracy.
  • Meeting Coordination: Organize meetings, prepare agendas, and provide follow-up.
  • Communication: Disseminate memorandums and updates to staff, respond to inquiries, and act as a liaison for the Deputy Director.
  • Travel Coordination: Arrange and submit travel plans in the NIH travel system.
  • Procurement: Process purchase requests, including meeting registrations and supplies.
  • Reporting: Prepare regular reports and assist with preparing presentations and other communication materials.
  • Front Office Duties: Cover the front desk, take messages, and assist with general office duties such as filing and note-taking.

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