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Administrative Assistant

2 months ago

Redmond, United States IFG - International Financial Group Full time
Job Description

1. General

-          Job Title: Mid-Level Administrative Assistant

-          Type: Contract

-          Level: Mid-Level

-          Location: Redmond, WA

-          Workplace: On-site

-          Duration: 6-month contract, with potential for extension

 

2. About the job

-          How would you effectively manage a complex calendar and coordinate customer meetings, events, and team meetings?

-          How do you handle a high workload under time constraints while maintaining a calm and positive attitude?

-          How comfortable are you working independently and dealing with ambiguity?

-          Can you speak on your experience managing workloads and staying on top of administrative tasks?

-          Do you have the ability to make an impact with FTE leaders and contribute to fun morale events for the team? Do such questions intrigue you?

 

3. Summary of the opportunity

-          Client Overview: Our client, a technology company, is seeking a Mid-Level Administrative Assistant to support a dynamic leader within their organization.

-          Role Summary: As the Mid-Level Administrative Assistant, you will be responsible for managing a complex calendar, coordinating travel, assisting with budget and expense reports, and providing administrative support to one or two leaders. This role is vital to ensuring smooth operations within the organization.

 

4. What are the key responsibilities?

-          Responsibilities and Duties:

-          Proactively manage a complex calendar, including travel arrangements and appointment prioritization.

-          Coordinate staff meetings, events, and offsites, including agenda management and material preparation.

-          Assist with the ROB (Rhythm of Business) scheduling and team calendar items.

-          Provide cross support for multiple teams in collaboration with the admin lead.

-          Understand and manage the team budget, including purchase orders and expenses.

-          Manage vendor accounts as needed.

 

5. What experience are we looking for to drive success?

-          MUST-Have Skills and Qualifications:

-          3+ years of administrative, business support, or customer service experience.

-          Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

-          Experience supporting an executive in a fast-paced, corporate environment.

-          Preferred Skills and Qualifications:

-          Strong interpersonal, organizational, planning, and time management skills.

-          Ability to work independently and solve routine problems proactively.

-          Adaptability to changing circumstances and ability to work under pressure.

-          Exercise sound judgment, tact, diplomacy, integrity, and professionalism.

-          Excellent written and verbal communication skills.

 

6. So calling all top performers

-          Exciting Opportunity: This role provides the opportunity to work closely with FTE leaders, contribute to impactful projects, and participate in fun morale events for the team.

-          Competitive Compensation: Competitive hourly rate offered.

-          Application Process: To apply for this role, please submit your resume online or email it to [Email Address], highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.

-          About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.

-          Equal Employment Opportunity: We are committed to cultivating an inclusive work environment and encourage candidates from diverse backgrounds to apply. We value diversity and inclusion to create a culture where everyone can thrive.

 

In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact Apply today  Please feel free to drop in your resume at nishant@ifgpr.com



Requirements
1. Minimum 3+ years experience with Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, and administration work for executive/upper-level management. 2. Minimum 3+ years experience with Microsoft Outlook, Word, Excel, PowerPoint. 3. Minimum 2+ years experience with supporting an executive in a face-paced, corporate environment.