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Executive Administrative Assistant

2 months ago

Redmond, United States Rylem Staffing Full time

Job Title: Executive Administrative Assistant 3

Job Type: Contract

Site Type: Onsite (Redmond, WA)

Duration: 3 Months 23 Days

Job Overview:

The main function of an Executive Administrative Assistant is to provide high-level administrative support to the VP of Commerce Customer Enablement. A typical administrative assistant acts as an information and communication manager for an office.


Job Responsibilities:

  • Manage and maintain a complex calendar daily to ensure accurate scheduling and organization
  • Make decisions on behalf of LT/Leadership members to ensure meeting requests meet agreed-upon time management priorities and performance objectives
  • Coordinate domestic and international travel, including on-the-ground logistics
  • Coordinate scheduling and logistics of team meetings, All-Hands, events, and offsites, including venue selection, meeting details, and material preparation
  • Provide team support, including headcount management, budget, morale events, DL management, and other tasks/projects
  • Track budgets and manage expenses in a compliant and timely manner
  • Manage space coordination with direction from the Lead Executive Administrator
  • Multi-task and change direction in rapid response to a fluctuating work environment, and make timely decisions
  • Achieve results with a high degree of accuracy and attention to detail
  • Develop collaborative relationships with others who have a diverse set of working styles and perspectives
  • Build and maintain good business relationships with administrative staff both internally and externally


Job Requirements:

  • High school diploma or GED required
  • 5-7 years of experience working with executives required
  • Previous calendar management experience
  • Experience with working in a fast-paced environment
  • Self-motivated
  • Ability to exercise sound judgment, tact, diplomacy, integrity, and professionalism at all times
  • Possess an aptitude to work independently and be comfortable operating with ambiguity
  • Excellent verbal and written communication skills
  • Multi-tasking, customer service skills, and interpersonal skills
  • Ability to work independently and manage one’s time
  • Ability to keep information organized and confidential
  • Basic mentoring skills necessary to provide support and constructive performance feedback
  • Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint