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Administrative Assistant

2 months ago

Redmond, United States IFG - International Financial Group Full time
Job Description

1. General

- Job Title: Administrative Support Specialist
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: Onsite at building 27 in Redmond, WA
- Duration: ASAP to June 30th, 2024, with strong potential for extension.

2. About the job
- Are you experienced in complex calendar management and providing general office support?
- Are you skilled in handling travel arrangements and coordinating meetings and events?
- Do you enjoy working in a close-knit administrative group that values teamwork and a fun work environment?
- Does the opportunity to support General Manager level executives and their teams intrigue you?
- Are you looking for a role where you can make a meaningful impact within a technology company? Do such questions intrigue you?

3. Summary of the opportunity
- Client Overview: We are hiring for a leading technology company based in Redmond, WA, with a focus on supply chain support for the Cloud and advocating for sustainability and security.
- Role Summary: As an Administrative Support Specialist, you will play a vital role in managing complex calendars, coordinating travel, processing expenses, and providing general office support. You will also support the executive office team and assist with team support tasks. This role offers the opportunity to work in a dynamic corporate environment and contribute to impactful projects.

4. What are the key responsibilities?
- Responsibilities and Duties:
  - Manage complex schedules and coordinate travel arrangements for General Manager level executives.
  - Process business expenses and maintain financial operations.
  - Coordinate meetings and events, both for the direct team and the larger organization.
  - Conduct vendor onboarding and offboarding and manage vendor relationships.
  - Provide general office support and complete special projects as assigned.
 
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
  - Minimum of 2+ years of experience in calendar support.
  - Proficient in using Outlook for managing schedules and coordinating meetings.
  - Strong Excel skills, including filtering and pivot tables.
- Preferred Skills and Qualifications:
  - Bachelor's degree in any field.
  - Prior administrative experience in a large enterprise tech company.

6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to work with a close-knit admin group in a fun work environment. You will have the chance to support General Manager level executives, coordinate complex calendars, and contribute to impactful projects in the Cloud domain.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please email your resume, highlighting your relevant experience and qualifications, to [Email Address]. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans.

Requirements
1. Minimum 2+ years of Calendar Support Experience 2. Minimum 2+ years of Outlook experience 3. Minimum 2+ years of Excel experience (more than basic knowledge, including filtering and pivot tables)