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Accounts Receivable Specialist

3 months ago

Vancouver, United States Williston Financial Group, LLC Full time

Accounts Receivable Specialist

Beaverton, OR, USA ● Clackamas, OR, USA ● Hillsboro, OR, USA ● Lake Oswego, OR, USA ● Milwaukie, OR, USA ● Portland, OR, USA ● Tigard, OR, USA ● Tualatin, OR, USA ● Vancouver, WA, USA ● West Linn, OR, USA ● West Slope, OR, USA Req #10618 Friday, July 5, 2024

Portland, Oregon-based WFG National Title Insurance Company (WFG), a Williston Financial Group company, is a new breed of national real estate service providers and title insurance companies powered by innovation and collaboration. Founded in 2010, WFG has become the 6th truly national title underwriter and accomplished that faster than any other underwriter in history by creating and delivering a comprehensive suite of real estate-related services and technology. In all that it does, WFG strives to improve the real estate transaction, while increasing transparency and empowerment to the title agent, lender, realty professional and consumer.

WFG enjoys a Financial Stability Rating of A’ (A prime) as assigned by Demotech, Inc. Built around the directive to “communicate, collaborate, coexist,” WFG has worked to introduce a superior level of client commitment and service to the traditional mortgage and real estate industries, working to meet the changing needs of its clients, agents and associates. For more information, please visit

Job Purpose: 

Responsible for the Agency Accounting Accounts/Receivables (A/Rs) for WFG National Title Insurance Company, ensuring accurate and timely receiving, payment allocations and account settlement.

 
Essential Job Functions:

Review and prep incoming mail items for submission to the Policy Scanning & Indexing Specialist for check copying and/or scanning of received paper remittances. Ensure that checks received daily are scanned for deposit to the appropriate banking institution using the in-house check scanner. Only if designated as check deposit primary or secondary. Perform check/wire/ach data entry to individual agent accounts or to the master agency account for assignment of the Agency revenue receivable into the Agency Management System. Record receipt information concisely into remittance batch detail notes. Initiate policy batch processing per payment(s) received as needed. Perform receipt allocations against an individual file or an entire batch/invoice following standard operating procedures. Perform batch/invoice allocations as needed following standard operating procedures. Execute batch/invoice adjustments for batch/invoice write-off and refunds following standard operating procedures. Execute receipt adjustments for bank returned items ( bank adjustments), receipt write-off and refunds following standard operating procedures. Review refund requests for quality control and coordinate approval with VP, Corporate Controller to ensure submission of refunds to the Accounts Payable department meet the deadlines for invoices and expense reports each month. Continually review aging report to conduct AR research both internally and for customers. Engage in WFG company culture that emphasizes engagement in our 4 Cs, quality of work and high performance.

Knowledge, Skills and Abilities:

At least 2 years of office experience, one or more of those years with experience in Accounts Receivable. High school diploma or GED; college degree preferred. Proficiency with MS Office, especially Excel. Strong analytical and time management skills. Strong interpersonal and communication skills to interact with employees, partners and customers both verbally and in writing. Self-organizing and ability to remain motivated. Adaptability to learn quickly, multi-task, and retain information specific to the business domain. Knowledge of title, escrow, and/or real estate services a plus. Ability to meet strict deadlines. 10-Key Must successfully pass a criminal history background check; if assigned as back up for deposits will need to also pass credit history background check.

Supervisory Responsibility:
This position has no supervisory responsibilities.


Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Physical Demands:
Basic office environment: ability to sit, stand, walk, kneel, stoop, use stairs, reach, pull and lift objects. Must be able to lift a minimum of 20 lbs.


Position Type/Expected Hours of Work:
Full-time positions are typically Monday through Friday, 8:00 to 5 ; however, additional hours may be required depending on business need. Part-time positions may be considered.


Travel:
No travel is expected for this position.