FML Leave Administrator

4 weeks ago

Denver, United States Colorado Community College System Full time

Description

The Colorado Community College System (CCCS) is hiring a Family Medical Leave (FML) Administrator to join our Human Resources team and help establish a partially centralized FML management process. We are looking for someone who is empathetic to employee needs while able to make tough decisions about leave benefits in compliance with applicable laws and rules. If you are looking for an opportunity to develop processes for navigating leave management and also guide employees through the sometimes complicated medical leave process, this position may be for you. CCCS provides generous leave, excellent benefits, and flexible work schedules, including hybrid-remote work within the state of Colorado.
 
Note: This is a new, trial position that will be evaluated for continuance.

Examples of Duties

You will play a crucial role in serving as a subject matter expert and managing and administering partially centralized processes for Family and Medical Leave and the specialized leave (PFML, FMLA, FAMLI, STD, LTD) that may run concurrently or as a result of these benefits. You will connect with employees on need and processes, ensuring compliance with state and federal regulations. This position also reconciles leave in Banner (our HRIS), coordinates restrictions and return to work arrangements with employees and supervisors, assists colleges with needed payroll corrections, and provides support and guidance to employees, supervisors, and HR teams across the System throughout the leave process.

After initial contact with HR staff at selected colleges, work directly with employees at those colleges in processing Family Medical Leave and assess eligibility for various leave benefits based on regulatory requirements, applicable regulations and procedures, and individual circumstances. This includes paid Family Medical Leave for Classified employees, Colorado Family and Medical Leave Insurance (FAMLI) benefits, and federal Family and Medical Leave Act (FMLA) eligibility. Assist employees in navigating the various leave benefit options, including potential filings for Short Term Disability (STD) or Long Term Disability (LTD).Work with employees to complete and collect necessary paperwork and track leave usage, communicating status with employees and notifying them when job protections are ending or when leave is running out. Calculate make whole assessments and complete necessary leave adjustments in Banner and assist in coordinating payroll adjustments as needed.Assist selected colleges with processing leave without pay, including support in communicating with employees, facilitating the collection of benefit payments when needed, and ensuring proper termination of benefits when appropriate. Create clear and timely communication for HR offices, employees, and managers regarding leave eligibility, rights, and responsibilities.Serve as a primary point of contact for CCCS with the FAMLI division of the State and collaborate with the State to increase the efficiency and effectiveness of working with the FAMLI division. Assist HR teams with addressing and resolving leave-related disputes or discrepancies, working to find mutually acceptable resolutions while maintaining compliance with applicable laws and policies.

Required Qualifications

Bachelor’s degree in Human Resources, Business Administration, or related field. An equivalent amount of HR experience that includes experience working with family and medical leave or leave administration will be accepted in lieu of the educational requirements. Two years of experience in leave administration, that includes administration of Family Medical Leave Act (FMLA) or other federal or state regulated employee leave.

Supplemental Information

Attributes that will contribute to success in this position, some of which may be learned on the job:

Ability to maintain confidentiality and handle sensitive information with discretion.Ability to interact effectively with employees at all levels.Strong attention to detail and organizational skills.Excellent customer service skills.Excellent communication skills (verbal and written).Time management skills, including the ability to be responsive to employees, staff, and regulatory group needs.Ability to manage multiple tasks simultaneously.Solid understanding of employment laws related to employee leave and employee job protections.Knowledge of Colorado Family Medical Leave Insurance program.Work Location/Travel Expectations: 
The office location for this position is9101 E Lowry Blvd, Denver, CO 80230. Occasional travel to colleges within the System may be required. Alternative work arrangements, including flexible schedules and remote work may be available. All work must be completed in the state of Colorado.The Colorado Community College System is the state’s largest provider of higher education and workforce training, consisting of 13 colleges and over 35 locations across the state, educating approximately 113,000 students annually. In addition, we train more than 4,000 Coloradans each year through customized employer training programs. Our mission is to provide accessible, responsive learning environments where students can achieve their educational, professional and personal goals in an atmosphere that embraces academic excellence, diversity and innovation. We are an organization that encourages individuals to bring their whole selves to work.
 
CCCS believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.
 
Note: per the Colorado Job Application Fairness Act, an applicant may redact information from their resume, cover letter, and/or transcripts that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. If your position requires us to review an official transcript, without redacting, we will request one as part of our conditional offer process. In order to evaluate work experience against established requirements for positions, we are still requesting dates of service (month and year) for positions in the applicant’s work history.

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