Executive Assistant

2 weeks ago


Costa Mesa California, United States Experian Full time
Job Description

Use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events.

Provide support by being able to develop and prepare Excel, and PowerPoint (must be advanced) documents and presentations.

Be established as the subject matter expert in Outlook and Sales Force for the team, and a resource to help get the most effective and efficient use out of the software.

Interface with the team, clients, vendors and internal support groups in a professional and confident manner.

Make arrangements and reservations for meetings, training, and conference calls.

Prepare/maintain calendars, coordinate travel planning, reservations and arrangements.

Process expense reports.

Liaison with facilities and technology departments for office supply and equipment requests.

Take a lead role in onboarding new sales employees by arranging for equipment, credit card for expense, training, and email group setup, etc.

Track multiple tasks and help set priorities, have a process for follow up communications to ensure deliverables are met

Strong sense of urgency and accountability; reactive to the changing business needs

Strong time management, to be able to support the virtual team and occasional virtual hours

Requires independent, self-sufficiency and ability to maintain multiple tasks

Help support other Admins (backup while they are out of the office, answer phones)


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