Current jobs related to Administrative Assistant - Petaluma California - Critical Control

  • Administrative Assistant

    3 days ago

    Petaluma, United States City of Petaluma California Full time

    Administrative Assistant The City is currently recruiting for an Administrative Assistant to fill one (1) vacancy in the Parks and Recreation Department. This recruitment may also be used to fill future Administrative Assistant vacancies that may occ Administrative Assistant, Administrative, Assistant, Staff, Processing, Benefits

  • Administrative Assistant

    1 day ago

    Petaluma, United States PACS Inc Full time

    Ridgeway Post Acute - Now Hiring an Administrative Assistant! Ridgeway Post Acute in Petaluma, CA, is looking for a highly organized and motivated Administrative Assistant to provide essential support to our Business Office, Admissions, and Social Services departments. If you're a multitasker with a passion for helping others, this is a great opportunity to...

  • Administrative Executive Assistant

    2 weeks ago

    Petaluma, California, United States Riveter Consulting Group Full time

    Position Overview:Our client, Riveter Consulting Group, is seeking a skilled Executive/Personal Assistant to support their family office and manage various tasks around the estate. Key Responsibilities:The successful candidate will be responsible for: Coordinating travel arrangements and event planning Managing calendars and scheduling appointments...

  • Administrative Executive Assistant

    2 weeks ago

    Petaluma, California, United States Riveter Consulting Group Full time

    Position Overview:Our client, Riveter Consulting Group, is seeking a skilled Executive/Personal Assistant to support operations within their family office and estate. Key Responsibilities:The successful candidate will be responsible for: Coordinating travel arrangements and event planning Managing calendars and scheduling appointments Maintaining and...

  • Administrative Assistant

    5 months ago

    Petaluma, United States Department Of Homeland Security Full time

    Summary You will be evaluated for this position based on how well you meet the qualifications below. Your resume/application must demonstrate the required experience/education. Please see additional information on how your application is evaluated. ...

  • Administrative Coordinator

    5 hours ago

    Petaluma, California, United States PACS Inc Full time

    Ridgeway Post Acute - Administrative Assistant OpportunityRidgeway Post Acute in Petaluma, CA, is seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our Business Office, Admissions, and Social Services departments.Why Choose Ridgeway Post Acute?Dynamic Environment: Work in a collaborative, fast-paced...

  • Administrative Coordinator

    2 days ago

    Petaluma, California, United States City of Petaluma California Full time

    The City of Petaluma California is seeking a highly organized and detail-oriented Administrative Assistant to join their team in the Parks and Recreation Department. This role will provide administrative support to the department, ensuring the smooth operation of daily activities and special events.Key Responsibilities:Provide administrative support to the...

  • Parish Administrator

    2 months ago

    Petaluma, United States St. John's Episcopal Church Petaluma Full time

    Job DescriptionJob DescriptionThis person will provide administrative and communications support to the Rector and lay staff, will help establish, maintain and improve administrative systems and procedures.Experience with Microsoft Office, Google applications, Constant Comment with ability to learn Realm Church Management.  Produce weekly church service...

  • Administrative Coordinator

    3 weeks ago

    Petaluma, California, United States Digilock Full time

    Digilock is seeking an Administrative Coordinator to become an integral part of our organization. This pivotal position plays a crucial role in our operational success. As the first point of contact, you will help shape a welcoming atmosphere while assisting various departments with administrative tasks to enhance overall efficiency. Key Responsibilities:...

  • Senior Administrative Assistant

    1 month ago

    California, United States Cedars-Sinai Full time

    Job DescriptionOur employees make a difference every day by providing world-class healthcare. You can make a difference, tooBeyond outstanding benefits and competitive salaries, we take pride in hiring the best and most hardworking employees. Our talented members reflect the culturally and ethnically diverse community we serve. We embrace a culture of...

  • Healthcare Administrative Assistant

    1 week ago

    California, United States Core health provider services Full time

    Job SummaryCore Health Provider Services is seeking a highly skilled and detail-oriented individual to join our team as a Certified Medical Assistant. As a key member of our healthcare team, you will be responsible for providing exceptional patient care and administrative support.Key ResponsibilitiesCheck patients in and out, collect payments, and schedule...

  • Administrative Manager

    2 weeks ago

    Petaluma, California, United States Sfbayjv Full time

    Job Summary:The Administrative Manager - Grants and Contracts will work on various phases of grants and contracts administration, including proposal development, submission, and awards administration. This role will also involve maintaining relationships with external funding managers and program officers, as well as compiling financial and non-financial...

  • Executive Administrative Assistant

    3 weeks ago

    CALIFORNIA, United States SAIC Full time

    Description SAIC is seeking an Executive Administrative Assistant to provide executive level management and administrative support to the Naval Aviation Account Vice President and other executive leadership. The Executive Assistant often works independently with little or no supervision and interacts with Executive Leadership and SAIC staff at all...

  • Operations Administrative Assistant

    2 months ago

    California, United States Vectrus Full time

    OverviewThis position description is subject to change at any time as needed to meet the requirements of the program or company. Working across the globe, V2X builds smart solutions designed to integrate physical and digitalinfrastructure from base to battlefield. We bring 120 years of successful mission support to improvesecurity, streamline logistics, and...

  • Administrative Assistant

    3 weeks ago

    Petaluma, United States NORTH BAY OVERHEAD DOORS Part time $35,000 - $50,000

    Job DescriptionJob DescriptionREQUIRES VERIFIABLE EXPERIENCE WITH QUICKBOOKS JOB COSTING,ESTIMATING, SALES TEMPLATES.POSTING AND CASH FLOW REPORTS.TRACKING PAYROLL AND MATERIAL COSTS.EXCEL AND WORD PROFICIENCYCompany DescriptionCONSTRUCTION CO USING QUICKBOOKS NEEDS ACCUARATE ACCOUNTS PAYABLE AND PAYROLL ENTRY TO GENERATE JOB JOB COSTING PER PROJECT.FIELD...

  • Legal Administrative Assistant

    2 weeks ago

    California, United States AGG Legal Staffing Full time

    Key Responsibilities:Draft, edit, and review a variety of legal documents, including pleadings, correspondence, and memoranda across various jurisdictions.Engage in communication with courts, clients, witnesses, experts, and opposing counsel regarding legal proceedings and meetings.Assist in the organization, production, and monitoring of discovery requests...

  • Administrative Assistant I

    3 weeks ago

    California, United States CorVel Corporation Full time

    The Administrative Assistant performs diverse administrative responsibilities for various levels of staff within the company. This position coordinates various projects and prepares reports and information which may be of a highly confidential and critical nature, supporting the goals of local management, and of CorVel. This role is located at our Rancho...

  • Office Administrator

    2 weeks ago

    Petaluma, California, United States Digilock Full time

    Digilock is seeking an Office Administrator to become a vital part of our organization. This role is crucial for fostering a welcoming atmosphere and ensuring seamless operations within the company. As the first point of contact, you will play a key role in enhancing the overall experience for both visitors and staff. Key Responsibilities: Manage incoming...

  • Administrative Assistant Onsite

    2 months ago

    California, United States Providence Full time

    DescriptionProvidence is calling an Administrative Assistant who will work onsite within our footprint in CA.This position is responsible for providing ongoing administrative support services of a routine nature for a first-level management position and/or a group of professionals within PSMS. This position performs work that is secretarial and clerical in...

  • Administrative Assistant

    1 day ago

    Los Angeles, California, United States The Regents of the University of California on behalf of their Los Angeles Campus Full time

    About the PositionThis role will involve a variety of administrative tasks, providing exposure to graduate programs, research unit operations, and the opportunity to work with a team of experienced administrative officers.Key ResponsibilitiesPerform administrative tasks, including data entry, record-keeping, and correspondence.Provide support to the research...

Administrative Assistant

5 months ago

Petaluma California, United States Critical Control Full time
We are looking for a detail-oriented and organized Administrative Assistant to provide administrative support to our team. The ideal candidate will be proficient in handling various tasks, ranging from general office duties to assisting with specific projects. This role requires strong communication skills, the ability to multitask effectively, and a proactive approach to problem-solving. 

Responsibilities: 

Scanning and Filing: Manage digital and physical filing systems, ensuring documents are organized and easily accessible. 

Calendar Management: Schedule appointments, meetings, and events; coordinate travel arrangements as needed. 

Email and Task Monitoring: Monitor and respond to emails, prioritize tasks, and ensure timely follow-up. 

Meeting Support: Assist with meeting preparations, including setting up conference calls, arranging catering, and taking meeting minutes. 

Document Creation: Create and format documents, templates, and reports as required. 

Research and Support: Conduct research on various topics, assist with project coordination, and provide general administrative support to team members. 

Vendor and Supplier Management: Research prices, place orders, and maintain relationships with vendors and suppliers. 

Office Organization: Order office supplies, maintain cleanliness and organization, and assist with office errands and tasks as needed. 

Communication and Correspondence: Handle incoming calls, greet visitors, and provide professional and courteous communication both internally and externally. 

Special Projects: Assist with special projects, initiatives, and events as assigned by management. 

Requirements

Qualifications: 

High school diploma or equivalent; additional certification or training in office administration is a plus. 

Proven experience in an administrative role or similar capacity. 

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software. 

Strong organizational skills with the ability to prioritize tasks and manage time effectively. 

Excellent communication skills, both written and verbal. 

Attention to detail and accuracy in data entry and document management. 

Ability to work independently with minimal supervision and as part of a team. 

Adaptability and willingness to learn new tasks and procedures. 

Professional demeanor and positive attitude. 

Salary: $22-30/hr 

Start date ASAP