Senior Administrative Assistant

4 weeks ago

California, United States Cedars-Sinai Full time

Job Description

Our employees make a difference every day by providing world-class healthcare. You can make a difference, too

Beyond outstanding benefits and competitive salaries, we take pride in hiring the best and most hardworking employees. Our talented members reflect the culturally and ethnically diverse community we serve. We embrace a culture of passion and dedication at Cedars Sinai, and it's part of the reason we've been named one of the top ten hospitals in America's Best Hospitals by U.S. News & World Report.

At Cedars-Sinai, we know you have different gynecologic needs throughout your life. Our team of OB-GYNs supports you at every stage and every age. With a wide range of services like annual check-ups, help for fibroids, labor and delivery, prenatal testing, fertility issues, menopause, or gynecologic cancers, you can count on our team to provide personalized, compassionate care. Minimally invasive gynecologic surgery (MIGS) is recommended for a wide range of conditions including fibroids, ovarian cysts, and endometriosis. Performed by surgical specialists, these advanced procedures heal more quickly and carry a lower risk of infection.

The Senior Administrative Assistant performs a broad range of clerical, administrative, and general office activities to support the facilitation of administrative workflow within the department and/or unit. This role supports the Associate Director of Women's and Guerin Children's, as well as Minimally Invasive Gynecologic Surgery (MIGS) Specialists by arranging their schedules, appointments, and itineraries.

Primary Duties and Responsibilities:

  • Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
  • Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
  • Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
  • Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
  • Distributes and disseminates information within the department and/or unit.
  • Orders supplies and arranges for equipment maintenance.
  • Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
  • Establishes and maintains an internal filing system.
  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.
  • Responds timely, effectively and appropriately to deliverables.
  • Identifies and responds appropriately to both internal and external customer needs utilizing available resources.

Qualifications

Education:

  • High School Diploma/GED is required. Bachelor's degree is preferred.

Experience & Skills:

  • Two (2) years of office and administrative experience required in a healthcare or academic setting is the minimum requirement.
  • Time Management - Ability to handle multiple demands and/or manage complex and competing priorities. Ability to work within tight timeframes and meet strict deadlines. Ability to demonstrate time management and priority-setting skills.
  • Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.).
  • Ability to use discretion and maintain privacy, confidentiality or anonymity.
  • Ability to type proficiently wpm); edit material using Windows or comparable system.
  • Familiarity with clinical and/or academic programs is highly desirable.
  • Experienced in handling multiple tasks with short timelines, and must be able to prioritize assignments.
  • Excellent time management and organizational skills.
  • Must possess computer skills to include, but not limited to, Excel, Word, and Outlook.

About Us

Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.

About the Team

Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.

Req ID : 4650

Working Title : Senior Administrative Assistant - OBGYN Academics

Department : OBGYN Professional Svcs

Business Entity : Cedars-Sinai Medical Care Foundation

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $ $38.33

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.


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