Administrative Assistant
Found in: Resume Library US A2 - 2 weeks ago
Key Responsibilities:
Provide administrative support to ensure efficient operation of the office.
Greet and assist visitors, answer phone calls, and respond to inquiries in a professional and friendly manner.
Manage and maintain executives' schedules, appointments, and travel arrangements.
Coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and arranging logistics.
Prepare and distribute correspondence, memos, reports, and presentations as needed.
Organize and maintain paper and electronic files, ensuring accuracy and confidentiality.
Assist in the preparation of documents and presentations, including formatting, proofreading, and editing.
Handle incoming and outgoing mail, packages, and deliveries.
Order and maintain office supplies, ensuring adequate stock levels.
Assist with basic accounting tasks, such as processing invoices, expense reports, and reimbursements.
Assist with HR-related tasks, including onboarding new employees and maintaining employee records.
Perform general office duties, such as photocopying, scanning, and filing.
Maintain office equipment and troubleshoot issues as needed.
Follow company policies and procedures, including safety and security protocols.
Collaborate with other administrative staff and departments to support overall office operations.
Requirements:
Proven experience as an administrative assistant, virtual assistant, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Excellent communication skills, both verbal and written.
Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
Attention to detail and accuracy in all work tasks.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proactive and self-motivated with the ability to work independently and as part of a team.
Flexibility to adapt to changing priorities and deadlines.
High school diploma or equivalent; additional certification or training in office administration is a plus.
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