Administrative Assistant I

1 month ago

Moline, United States Three Point Solutions Full time
Job DescriptionJob Description

Job Title: Administrative Assistant I 39321

Description:

  • Performs administrative duties in support of a department and typically supports a manager; performs clerical office duties such as document processing, report preparation, and data retrieval and filing; coordinates meetings, travel, and ordering supplies; researches or resolves discrepancies following prescribed procedures; updates and maintains process documentation; and may receive project work consistent with the skills and skill level found in the jobs other work.

Duties:

  • Responds to standard inquiries from internal and external customers.
  • Refers complex requests to appropriate staff members.
  • Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications.
  • Prepares and maintains documentation of department processes.
  • Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures.
  • Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
  • Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed.
  • Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers.
  • Files documents in accordance with defined procedures for on-site storage as well as long-term archiving.
  • Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.
  • Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department.
  • Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures.

Shift:

  • 1st shift

Specific Position Requirements:

  • This position is required to be onsite 4 days/week
  • Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
  • Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed.
  • Files documents in accordance with defined procedures for on-site storage as well as long-term archiving.
  • Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.
  • Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department Skill Set Requirements:
  • Candidates must be willing to learn
  • Demonstrate strong attention to detail
  • Strong written and verbal communication skills
  • Experience using PowerPoint would be helpful, but is not required

#ZR

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