Administrative Assistant

1 month ago


Conroe, United States Robert Half Full time
Job DescriptionJob Description

We are offering a contract, possible contract to hire employment opportunity for an Administrative Assistant in Oak Ridge North, Texas. This role primarily involves providing administrative support within the Construction industry. The successful candidate will work on-site and be responsible for a variety of tasks including managing customer relations, handling multi-line phone systems, and maintaining meticulous records. This will be an in-office role working Monday-Friday from 8AM-5PM. If you are interested and qualified, please apply today


Responsibilities:


• Efficiently handle multi-line phone systems and provide exceptional customer service to clients and tenants.

• Coordinate with county offices to verify tax status of rental homes.

• Ensure accurate data entry including contractor invoices in QuickBooks Online and lease data via Docusign.

• Maintain reception area and warmly welcome guests.

• Schedule lease signings with tenants and assist with property management duties for company-owned rental units.

• Administer and track Certificates of Insurance for subcontractors.

• Collaborate with subcontractors to acquire Sub Pricing for jobs.

• Support timely project execution and manage additional projects as needed.

• Sustain confidentiality and discretion in all operations.

• Conduct research and update database information for all contracts.

• Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Familiarity with handling both inbound and outbound calls
• Exceptional customer service skills
• Experience in data entry
• Ability to manage and schedule appointments effectively
• Excellent email correspondence abilities
• Excellent verbal and written communication skills
• Ability to multitask and prioritize work
• Strong organizational skills with keen attention to detail
• Ability to work independently and as part of a team
• Strong problem-solving skills
• Professionalism and positive attitude
• Previous experience in an administrative assistant role is a plus.

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