Administrative Assistant

1 month ago


Conroe, Texas, United States Nexus Health Systems Full time
Job Summary:

The Receptionist is a vital member of our team, responsible for providing exceptional customer service and administrative support to our staff and clients. This role requires a high level of professionalism, attention to detail, and ability to multitask in a fast-paced environment.

Key Responsibilities:

  • Provide telephone support and answer calls in a timely and courteous manner.
  • Display a professional demeanor when interacting with clients and staff.
  • Utilize modern office practices and procedures, including office machines and equipment.
  • Operate computer hardware and software applications, including MS Office and other business-related tools.
  • Assist other employees and visitors, and seek opportunities to provide support.
  • Train new receptionists on telephone procedures.
  • Understand and interpret policies, procedures, and executive instructions accurately.
  • Develop strong verbal and interpersonal skills.
  • Maintain a positive and professional attitude with all personnel.
  • Perform front office and clerical duties, including selling lunch tickets and managing the cash drawer.
  • Communicate effectively with staff and clients, ensuring that all necessary information is shared.
  • Sort and distribute incoming mail, including interdepartmental mail, promptly.
  • Ensure that deliveries and packages are distributed to the correct departments.
  • Maintain the reception area and lobby, ensuring they are clean and presentable for guests and staff.
  • Order administrative supplies, including toner, visitor badges, and forms, as needed.
  • Maintain administrative filing systems and ensure that all necessary documents are up-to-date.
  • Assist with communicating with Spanish-speaking clients, if bilingual, or obtain assistance from another Spanish-speaking employee.
  • Process charge batches, key and/or post batches, and print journals for each batch.
  • Notify department directors of any errors in the batch.
  • Meet daily charge deadlines and distribute paychecks to employees.
  • Establish and maintain effective working relationships with supervisory personnel and coworkers.
  • Plan, organize, and execute work activities independently.
  • Assume Business Office Coordinator duties in their absence.

Requirements:

  • Minimum of High School diploma or equivalent, preferably with some college courses.
  • Minimum two years' experience in a similar or like position preferred.

Certifications:

  • Must be knowledgeable of and practice Infection Control and Universal Precautions at all times.
  • Must obtain a tuberculosis test within the first 14 days of employment and annually after that.
  • Must pass a criminal background, misconduct registry, and OIG/GSA Sanction check.


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