Legal Administrative Assistant

2 weeks ago

New York, New York, United States Beacon Hill Full time
Position Overview

Are you ready to play a crucial role in the operations of a prestigious law firm? Beacon Hill is seeking a Legal Administrative Assistant to provide essential support to attorneys and management through effective document management and administrative functions.

Key Responsibilities:
  • Document Management: Prepare, format, edit, and finalize a variety of legal documents with precision.
  • Workflow Coordination: Organize and streamline office processes to enhance productivity.
  • Time Management: Manage the submission of attorneys' time records efficiently.
  • Travel Coordination: Arrange travel logistics and manage expense reporting.
  • Quality Assurance: Proofread documents and communications to ensure clarity and correctness in grammar, punctuation, and syntax.
  • Communication Management: Monitor and respond to telephone calls and messages appropriately.
  • Meeting Coordination: Schedule and organize conferences, meetings, and appointments for attorneys and clients, including reserving conference rooms and catering services.
  • Calendar Management: Maintain an organized calendar for meetings and business travel.
  • Client Billing: Assist in the coordination of client billing processes.
  • File Maintenance: Ensure all client files are organized and up-to-date.
  • General Secretarial Duties: Perform various secretarial tasks, including processing new client matters and preparing necessary documentation.
  • Additional Duties: Undertake other related responsibilities as assigned.
Qualifications:
  • High school diploma or equivalent; a minimum of 3 years of relevant experience preferred.
  • Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and familiar with legal terminology and document formatting.
  • Strong proofreading skills for accuracy and attention to detail.
  • Exemplary professionalism and interpersonal skills.
  • Willingness to adapt to a hybrid work schedule and work overtime as necessary.

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