Litigation Administrative Assistant

2 weeks ago


New York, New York, United States Frink-Hamlett Legal Solutions Full time


Frink-Hamlett Legal Solutions, a prominent international insurance defense firm, is currently seeking a skilled Litigation Administrative Assistant for a temporary role. This position offers a hybrid work schedule, allowing for flexibility between in-office and remote work. The compensation for this role ranges from $25 to $35 per hour, commensurate with experience.

Key Responsibilities:

The Ligation Administrative Assistant will be responsible for a variety of tasks including file and data management, maintaining case lists, managing calendars, e-filing, motion practice, and handling exhibits and discovery processes. Additional duties encompass:
  • Providing secretarial and administrative support
  • Dictation and transcription
  • Drafting and revising legal documents, particularly discovery pleadings
  • Managing a high volume of emails
  • E-filing motions in both federal and state courts
  • Client reception and telephone communication
  • Coordinating calendars and appointments
  • Sorting and distributing mail and packages
  • Organizing and managing legal files and records, including copying, filing, scanning, and faxing
  • Overseeing office inventory and supplies
  • Preparing and coordinating legal correspondence and reports
  • Performing other administrative tasks as required
Qualifications:
  • 5 to 8 years of experience in legal secretarial or administrative support within a law firm or corporate legal department
  • Exceptional typing skills with speed and accuracy
  • Familiarity with litigation procedures and processes
  • Experience in insurance subrogation is highly advantageous
  • Prior experience with e-filing in federal and state courts is essential (experience with NY courts is preferred, NJ experience is a plus)
  • Proficient in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)
  • Experience with legal billing software, such as iManage
  • Strong oral and written communication abilities
  • Excellent time management and organizational skills
  • Detail-oriented with a professional demeanor
  • Ability to prioritize tasks and meet deadlines
  • Strong client service orientation
Frink-Hamlett Legal Solutions is committed to providing equal employment opportunities and will consider all applicants without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status.

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