HR Operations Specialist

2 weeks ago


Charlotte, North Carolina, United States McMillan Pazdan Smith Architecture Full time

Position Overview
The HR Operations Specialist will collaborate closely with the Human Resources team, organizational leaders, and staff members to deliver comprehensive HR assistance. This role is essential in partnering with employees throughout various stages of their employment journey. The ideal candidate should be approachable, driven, and collaborative, with a passion for fostering a positive workplace culture.

  • Act as the primary contact for general HR inquiries and direct complex issues as necessary.
  • Oversee the pre-employment screening process.
  • Facilitate onboarding for new employees, including coordinating first-day logistics, orientation, and other employee engagement activities.
  • Support the offboarding process, including conducting separation meetings and managing related communications.
  • Maintain HR personnel records.
  • Coordinate the ordering of business cards and name tags.
  • Manage employee and payroll data within the HRIS system.
  • Handle Employment Verifications.
  • Plan and organize annual onsite health initiatives, such as flu shot clinics.
  • Conduct annual HR audits and assist the team with necessary revisions.
  • Support total rewards administration, including employee benefits and retirement activities, Family and Medical Leave Act (FMLA) processes, and PTO management.
  • Assist with recruitment efforts, including career fair participation and scheduling.
  • Contribute to the development and maintenance of HR initiatives as directed.
  • Prepare HR presentation materials and employee documentation.
  • Document standard operating procedures for internal HR functions.
  • Uphold confidentiality in all HR matters.
  • Ensure compliance with local, state, and federal reporting requirements.
  • Provide general HR support to the HR team, organizational leaders, and staff.
  • Serve as a backup for various HR processes.
  • Travel up to 20% as required across various locations.
  • Perform other duties as assigned.
Qualifications
  • Bachelor's degree or equivalent professional experience.
  • Strong professional demeanor with the ability to engage across all organizational levels.
  • Excellent interpersonal skills and a collaborative mindset.
  • Proactive approach with a willingness to drive change.
  • Exceptional time management capabilities.
  • Ability to adapt to tight deadlines and shifting priorities.
  • Outstanding organizational skills and attention to detail.
  • Strong verbal and written communication abilities.
  • Self-driven with the capacity to work independently.
  • Ability to navigate a matrix management structure.
  • Basic knowledge or eagerness to learn about employment laws and regulations.
  • Demonstrated cultural sensitivity and awareness.
  • Proficiency in Microsoft Office Suite.
Preferred Qualifications
  • Experience in professional services, particularly in architectural, engineering, or construction sectors.
  • SHRM-CP/SCP or PHR/SPHR certification.
Company Commitment
McMillan Pazdan Smith Architecture is dedicated to fostering a collaborative environment where employees can learn from one another and innovate. We are committed to building trust with our clients and communities while providing a comprehensive benefits package that addresses both current and future needs.

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