Office Administration Specialist

1 week ago


Wauwatosa, Wisconsin, United States K SINGH & ASSOCIATES INC Full time
Position Overview

K. Singh & Associates, Inc. (KSingh), a reputable firm specializing in Civil, Environmental, and Transportation Engineering, is currently in search of a committed **Administrative / Clerical Specialist** to enhance their operational efficiency. The successful candidate will possess a minimum of **3 years of experience** in both accounting and office management, complemented by a **Bachelor's or Associate's degree** in a pertinent discipline.

Key Responsibilities:

  • Managing phone communications
  • Organizing and maintaining documents
  • Duplicating and binding materials as required
  • Overseeing inventory and procurement of office supplies
  • Coordinating meeting schedules
  • Handling electronic correspondence
  • Executing various administrative tasks
  • Processing vendor invoices and payments accurately
  • Creating preliminary invoices
  • Administering accounts receivable and collection processes
  • Inputting new projects into the financial system
  • Assisting with payroll data entry and timesheet management
  • Reviewing and processing expense reports

Applicants should exhibit strong proficiency in the **Microsoft Office Suite**. Interested candidates are encouraged to submit a cover letter and resume, including salary expectations.


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