Executive Assistant to the Manager

3 days ago


East Hampton, New York, United States Hire Society Full time
Job Title: Assistant to the Manager

Hire Society is seeking an experienced and highly skilled Assistant to the Manager to join our team. As a key member of our administrative team, you will provide exceptional support to our East Coast Managers, ensuring seamless execution of administrative tasks and duties.

Key Responsibilities:

  • Provide administrative support to the East Coast Managers, including answering phones, copying, filing, researching, and sending emails.
  • Assist with home office duties, such as preparing items for the Managers and Estate Managers as needed.
  • Run errands, such as grocery shopping, picking up purchased items, and sourcing items as needed.
  • Work closely with the West Coast office to assist with appointments and calendar updates.
  • Liaise with the tech department to back up phones and assist with other miscellaneous tech items.
  • Track and order office supplies for properties.
  • Assist with managing pet appointments and general oversight as needed.
  • Research projects as needed.

Requirements:

  • Fluent in English; exceptional communication skills, both written and verbal.
  • Excellent references required from both current and previous employers.
  • Minimum 4 – 7+ years related experience working in a similar position(s) with a private family.
  • Ability to seamlessly follow direction.
  • Flexibility with scheduling; ability to work both overtime and weekends if needed.
  • Exceptional organizational skills and detail orientation.
  • Excellent computer skills with proficiency in both Mac & PC operating systems, as well as like technology.
  • Self-starter mentality with ability to maintain year-round productivity.
  • Ability to communicate clearly, plan and organize, and manage a list of ongoing items.
  • Possess analytic ability, decisiveness, sound judgement, and the ability to prioritize and manage demands from different sources.
  • Valid Driver's License; confident driver with zero points.
  • Valid Passport; willing and able to travel both domestic and internationally as needed to provide seamless care.
  • Able to legally work within the United States for any employer.

What We Offer:

Hire Society offers a competitive salary and benefits package, as well as opportunities for professional growth and development.

How to Apply:

Interested candidates should submit their resume and cover letter to [insert contact information].



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