Executive Coordinator
4 days ago
We are seeking a highly organized and proactive Executive Assistant to support our clients senior leader in managing day-to-day operations, ensuring smooth coordination, and optimizing time management.
Key Responsibilities:- Administrative Support: Manage the executive's calendar, schedule meetings, appointments, and conference calls, ensuring efficient time management.
- Communication: Act as the primary point of contact for all communications, including answering calls, drafting emails, and managing incoming and outgoing correspondence on behalf of the executive.
- Meeting Coordination: Organize and coordinate meetings, prepare meeting agendas, minutes, presentations, and follow-up on action items.
- Travel Arrangements: Arrange detailed travel itineraries, including flights, accommodations, transportation, and visa documentation, ensuring all logistics are in order.
- Project Management: Assist with the planning, coordination, and execution of various projects, monitoring deadlines, and ensuring completion of tasks.
- Document Management: Prepare, edit, and review documents, presentations, reports, and other materials for the executive.
- Event Planning: Organize and execute internal and external events, including client meetings, team retreats, and company functions.
- Expense Management: Track and process expense reports, receipts, and invoices, ensuring timely reconciliation and budget compliance.
This is an exciting opportunity to join our team at Elite Associates, a luxury food business going through significant growth. The role is based out of multiple sites throughout the Hamptons, requiring travel to various locations.
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Executive Support Specialist
2 weeks ago
East Hampton, New York, United States Elite Associates Full timeExecutive AssistantWe are seeking a highly organized and proactive Executive Assistant to support our clients senior leader in managing day-to-day operations, ensuring smooth coordination, and optimizing time management.Key Responsibilities:Administrative Support: Manage the executive's calendar, schedule meetings, appointments, and conference calls,...
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Executive Support Specialist
1 week ago
East Hampton, New York, United States Elite Associates Full timeExecutive Assistant OpportunityWe are seeking a highly organized and proactive Executive Assistant to support our clients senior leader in managing day-to-day operations, ensuring smooth coordination, and optimizing time management.Key Responsibilities:Administrative Support: Manage the executive's calendar, schedule meetings, appointments, and conference...
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Executive Support Specialist
3 weeks ago
East Hampton, New York, United States Elite Associates Full timeWe are seeking a highly organized and proactive Executive Assistant to support our clients senior leader in managing day-to-day operations, ensuring smooth coordination, and optimizing time management. The ideal candidate should exhibit strong organizational, communication, and multitasking skills, with the ability to work independently and handle...
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Sales and Marketing Coordinator
4 days ago
East Meadow, New York, United States Bristal Assisted Living Full timeJob OpportunityWe are seeking a highly skilled and motivated individual to join our sales team as a Community Relations Sales Coordinator at The Bristal Assisted Living.Job Summary:The Community Relations Sales Coordinator will play a critical role in maintaining maximum occupancy of our community and developing a waiting list of future residents. This...
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Compliance Coordinator
4 weeks ago
East Setauket, New York, United States Nesco Resource Full timeCompliance Administrator - ConstructionJob Summary:Nesco Resource is seeking a highly organized and detail-oriented Compliance Administrator - Construction to support our team. This role will involve administrative tasks related to compliance documentation and support of both the bidding process and contract execution.Key Responsibilities:Compliance Document...
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Business Services Coordinator
2 weeks ago
East Syracuse, New York, United States INFICON Full timeJob Title: Business Services CoordinatorINFICON is a leading provider of innovative instrumentation, critical sensor technologies, and Smart Manufacturing/Industry 4.0 software solutions that enhance productivity and quality of tools, processes, and complete factories.Job SummaryWe are seeking a highly organized and detail-oriented Business Services...
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Event Coordinator
4 weeks ago
East Hanover, New Jersey, United States Pillar Care Continuum Full timeJob SummaryPillar Care Continuum is seeking a highly organized and detail-oriented Event Coordinator to join our team. As a key member of our Development and Communications department, you will play a crucial role in planning and executing fundraising events, volunteer engagement initiatives, and other activities that support our mission to provide services...
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Administrative Assistant
5 days ago
East Hampton, New York, United States Anywhere Real Estate Full timeJob Title: Part-time Administrative AssistantWe are seeking a highly skilled and organized Part-time Administrative Assistant to join our team in our East End of Long Island Market. This role will provide receptionist duties and general administrative support to the Senior Managing Director and Agents.Key Responsibilities:Answer calls, screen calls, take...
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Birthday Party Coordinator
3 weeks ago
East Brunswick, New Jersey, United States Rock N Air Full timeJob Title: Birthday Party/Event CoordinatorAre you passionate about creating unforgettable experiences for guests of all ages? Do you have excellent communication and organizational skills? We are seeking a highly motivated and detail-oriented Birthday Party/Event Coordinator to join our team at Rock 'N' Air!Job Summary:The Birthday Party/Event Coordinator...
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Birthday Party Coordinator
3 days ago
East Brunswick, New Jersey, United States Rock N Air Full timeJob Title: Birthday Party/Event CoordinatorAt Rock 'N' Air, we're seeking a highly motivated and organized individual to join our team as a Birthday Party/Event Coordinator. As a key member of our sales team, you will be responsible for coordinating and executing events that exceed our guests' expectations.Key Responsibilities:Coordinating events for...
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Client Services Coordinator
5 days ago
East Rutherford, New Jersey, United States AEG Full timeJob Title: Coordinator, SuiteAt AEG, we are seeking a highly skilled and experienced Coordinator, Suite to join our team. This role will provide exceptional support and service to our individual game Suite Partners, ensuring an enjoyable experience and potential future business.Key Responsibilities:Provide service excellence to all guests and fans, whether...
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Activities Coordinator
3 weeks ago
East Aurora, New York, United States RCA Servicer at Aurora Park LLC Full timeJob SummaryWe are seeking a skilled and compassionate Activities Aide to join our team at Absolut Care of Aurora Park. As an Activities Aide, you will play a vital role in developing and implementing planned monthly activities and daily activity schedules for our residents.Key ResponsibilitiesAssist the Activities Director in carrying out activity programs...
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Birthday Party Coordinator
4 weeks ago
East Brunswick, New Jersey, United States Rock N Air Full timeJob Title: Birthday Party/Event CoordinatorWe are seeking a highly motivated and organized individual to join our team as a Birthday Party/Event Coordinator. As a key member of our sales team, you will be responsible for coordinating and executing birthday parties and events at our 70,000 SF indoor adventure park.Key Responsibilities:Work with guests to...
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Construction Operations Coordinator
3 weeks ago
East Brunswick, New Jersey, United States Blue Line Drywall & Builders Full timeJob Title: Construction Operations CoordinatorBlue Line Drywall & Insulation is seeking a highly motivated and detail-oriented Construction Operations Coordinator to join our team. As a key member of our operations team, you will be responsible for managing subcontractors, coordinating construction operations, and ensuring timely, cost-effective, and...
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Activities Coordinator
2 weeks ago
East Aurora, New York, United States RCA Servicer at Aurora Park Full timeJob Title: Activities AideJob Summary:We are seeking a motivated and compassionate Activities Aide to join our team at Absolut Care of Aurora Park. As an Activities Aide, you will play a vital role in developing and implementing planned monthly activities and daily activity schedules for our residents.Responsibilities:Assist the Activities Director in...
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Manufacturing Suite Coordinator
5 days ago
North Hampton, New Hampshire, United States Lonza Full timeJob Title: Manufacturing Suite Point of ContactJoin Lonza as a Manufacturing Suite Point of Contact and take on a critical role in supporting the production suite. As a key member of our team, you will be responsible for providing essential duties to support the respective production suite, Supervisor, and Manager.Key Responsibilities:Act as a controller,...
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Executive Director, Product Strategy Lead
3 weeks ago
East Hanover, New Jersey, United States Novartis Group Companies Full timeJob Description SummaryThe Executive Director, Product Strategy Lead, will lead the creation, implementation, and measurement of an integrated product strategy and performance management in the US for Chronic Spontaneous Urticaria (CSU), under the leadership of the General Manager. This individual will contribute to key decision-making for growing the impact...
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Chief of Staff to the CEO
3 days ago
Hampton, New Hampshire, United States Planet Fitness Full timeAbout UsPlanet Fitness is a leading fitness center franchise with over 2,500 locations across the United States, Canada, and internationally. Our mission is to provide a high-quality fitness experience in a welcoming and non-intimidating environment.Job SummaryThe Assistant to the CEO and Chief of Staff will serve as a trusted partner to the CEO, providing...
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MICA Program Coordinator
2 weeks ago
East Orange, New Jersey, United States Mental Health Association Full timeJob OverviewThe Mental Health Association is dedicated to enhancing mental well-being by integrating physical healthcare to improve the treatment and support for individuals facing mental health challenges, while also combating the stigma surrounding mental health disorders and substance use issues.MHA is currently seeking a full-time MICA Case Manager to...
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Executive Director, Product Strategy Lead
2 weeks ago
East Hanover, New Jersey, United States Novartis Group Companies Full timeJob Description SummaryThe Executive Director, Product Strategy Lead, will lead the creation, implementation, and measurement of an integrated product strategy and performance management in the US for Chronic Spontaneous Urticaria (CSU), under the leadership of the General Manager. This individual will contribute to key decision-making for growing the impact...