Executive Support Specialist

20 hours ago


East Hampton, New York, United States Elite Associates Full time

We are seeking a highly organized and proactive Executive Assistant to support our clients senior leader in managing day-to-day operations, ensuring smooth coordination, and optimizing time management. The ideal candidate should exhibit strong organizational, communication, and multitasking skills, with the ability to work independently and handle confidential matters with discretion.


Key Responsibilities:
  • Administrative Support: Manage the executive's calendar, schedule meetings, appointments, and conference calls, ensuring efficient time management.
  • Communication Act as the primary point of contact for all communications, including answering calls, drafting emails, and managing incoming and outgoing correspondence on behalf of the executive.
  • Meeting Coordination: Organize and coordinate meetings, prepare meeting agendas, minutes, presentations, and follow-up on action items.
  • Travel Arrangements: Arrange detailed travel itineraries, including flights, accommodations, transportation, and visa documentation, ensuring all logistics are in order.
  • Project Management: Assist with the planning, coordination, and execution of various projects, monitoring deadlines, and ensuring completion of tasks.
  • Document Management: Prepare, edit, and review documents, presentations, reports, and other materials for the executive.
  • Event Planning: Organize and execute internal and external events, including client meetings, team retreats, and company functions.
  • Expense Management: Track and process expense reports, receipts, and invoices, ensuring timely reconciliation and budget compliance.


This is an exciting opportunity to join our team at Elite Associates, a luxury food business within a corporate environment. The role is based out of multiple sites throughout the Hamptons, requiring travel to support our clients senior leader. If you are a highly organized and proactive individual with strong communication and multitasking skills, we encourage you to apply.



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