Executive Support Specialist

5 days ago


East Hampton, New York, United States Elite Associates Full time
Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our clients senior leader in managing day-to-day operations, ensuring smooth coordination, and optimizing time management.

Key Responsibilities:
  • Administrative Support: Manage the executive's calendar, schedule meetings, appointments, and conference calls, ensuring efficient time management.
  • Communication: Act as the primary point of contact for all communications, including answering calls, drafting emails, and managing incoming and outgoing correspondence on behalf of the executive.
  • Meeting Coordination: Organize and coordinate meetings, prepare meeting agendas, minutes, presentations, and follow-up on action items.
  • Travel Arrangements: Arrange detailed travel itineraries, including flights, accommodations, transportation, and visa documentation, ensuring all logistics are in order.
  • Project Management: Assist with the planning, coordination, and execution of various projects, monitoring deadlines, and ensuring completion of tasks.
  • Document Management: Prepare, edit, and review documents, presentations, reports, and other materials for the executive.
  • Event Planning: Organize and execute internal and external events, including client meetings, team retreats, and company functions.
  • Expense Management: Track and process expense reports, receipts, and invoices, ensuring timely reconciliation and budget compliance.

This is an exciting opportunity to join our team at Elite Associates, a luxury food business within a corporate environment undergoing significant growth. The role is based out of multiple sites throughout the Hamptons, requiring occasional travel.



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