Administrative Assistant
18 hours ago
We are seeking a highly skilled and organized Administrative Assistant to join our team at Anywhere Real Estate. This role will provide critical support to our offices in the East End of Long Island Market, ensuring seamless day-to-day operations and exceptional customer service.
Key Responsibilities:- Provide receptionist duties, including answering calls, screening calls, and taking accurate messages.
- Greet Agents, staff, and visitors, ensuring protocols are followed for logging in and out of the office.
- Work directly with the Office Manager to process transaction paperwork for sales and rentals, including tracking and filing vital paperwork and scanning checks as needed.
- Handle all office-related invoices, submit to the Office Manager and/or Senior Managing Director for approval, and process payments.
- Prepare and type board packages, mailing labels, and other documentation.
- Be proficient in all Corcorans proprietary systems to assist Agents with questions or require assistance using those systems.
- Basic operational understanding of office printers and copiers, including changing toners as needed.
- Update all new office exclusive listing activity and issue weekly and monthly spreadsheet reports on exclusives.
- Attend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.
- Assist the Senior Managing Director with submission of monthly expense reports.
- Receive, sort, and route mail, email, and voice messages accurately and efficiently to the appropriate party.
- Process outgoing USPS mail, UPS, and messenger services.
- Coordinate with the Facility team on repairs.
- Provide general administrative duties, including typing, filing, copying, faxing, mailings, and ordering office supplies.
- Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
- 1+ years of experience in a customer-centric business environment with administrative duties.
- Proficiency in Microsoft Office Suite.
- Excellent interpersonal skills, both verbal and written.
- Diligent with excellent organization skills.
- Ability to interact with both internal and external customers at all levels.
- Professional demeanor and ability to defuse difficult situations in a calm manner.
- Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
- Physically able to bend, stoop, climb, walk, and lift and carry heavy objects (up to 20 lbs).
We are an equal opportunity employer and welcome diversity in the workplace. If you are a motivated and organized individual who is passionate about delivering exceptional customer service, we encourage you to apply for this exciting opportunity.
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