Administrative Assistant
24 hours ago
We are seeking a highly skilled and organized Part-time Administrative Assistant to join our team in our East End of Long Island Market. This role will provide receptionist duties and general administrative support to the Senior Managing Director and Agents.
Key Responsibilities:
- Answer calls, screen calls, take accurate messages, and provide information to callers.
- Greet Agents, staff, and visitors, ensuring protocols are followed for logging in and out of the office.
- Work directly with the Office Manager to process transaction paperwork for sales and rentals, including tracking and filing all vital paperwork and scanning checks as needed.
- Handle all office-related invoices, submit to Office Manager and/or SMD for approval, and Finance Department for payment.
- Prepare and type board packages, mailing labels, and other documentation.
- Be proficient in all Corcorans proprietary systems to assist Agents who have questions or require assistance using those systems.
- Basic operational understanding of office printers and copiers, changing toners as needed.
- Update all new office exclusive listing activity and issue weekly and monthly spreadsheet reports on exclusives.
- Attend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.
- Assist SMD with submission of monthly expense reports.
- Receive, sort, and route mail, e-mail, voice messages accurately and efficiently to the appropriate party.
- Process outgoing USPS mail, UPS, and messenger services.
- Coordinate with the Facility team on repairs.
- Provide general admin duties, such as typing, filing, copying, faxing, mailings, etc.
- Order, maintain, and restock inventory of office supplies, beverages, and kitchen supplies.
- Assist with special projects as needed.
Requirements:
- Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
- 1+ years of experience in a customer-centric business environment with administrative duties.
- Proficiency in Microsoft Office Suite.
- Excellent interpersonal skills, both verbal and written.
- Diligent with excellent organization skills.
- Ability to interact with both internal and external customers at all levels.
- Professional demeanor and ability to defuse difficult situations in a calm manner.
- Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
- Physically able to bend, stoop, climb, walk, and lift and carry heavy objects (up to 20 lbs).
About Anywhere Real Estate:
Anywhere Real Estate Inc. is a leading real estate company with a diverse employee population. We strive to be a top destination for diverse talent, committed to creating a culture of belonging that empowers everyones next move. We pursue talent, strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value diversity, respecting backgrounds, cultures, perspectives, and beliefs. We develop our diverse talent base through increasing representation in executive key leadership roles with actions including mentorship programs and partnerships with real estate associations that promote diversity and inclusion.
We are recognized as one of the Worlds Most Ethical Companies since 2011, a Great Place to Work since 2019, and a Fortune Americas Most Innovative Companies. We are also honored by Forbes as one of the Worlds Best Employers for Diversity and Top Female Friendly Companies.
We hope you will join us in our mission to empower everyones next move.
EEO Statement: EOE including disability/veteran
-
Administrative Assistant
18 hours ago
East Hampton, New York, United States Anywhere Real Estate Full timeAdministrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our team at Anywhere Real Estate. This role will provide critical support to our offices in the East End of Long Island Market, ensuring seamless day-to-day operations and exceptional customer service.Key Responsibilities:Provide receptionist duties,...
-
Administrative Coordinator
4 weeks ago
East Hampton, New York, United States Career Group Companies Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Career Group Companies. As a key member of our small, dynamic family office, you will play a vital role in ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our team...
-
Administrative Coordinator
1 month ago
East Hampton, New York, United States Career Group Companies Full time{"title": "Administrative Assistant", "description": "Key ResponsibilitiesWe are seeking a highly organized and detail-oriented individual to support our client's family office. As an Administrative Assistant, you will be responsible for managing daily operations, ensuring seamless execution of tasks, and providing exceptional support to our team.Manage...
-
Accounting Assistant
3 weeks ago
East Hampton, New York, United States Honest Management LLC Full timeJob SummaryHonest Management LLC is seeking a highly organized and detail-oriented Bookkeeper/Administrative Assistant to join our Office Team.The ideal candidate will have experience in bookkeeping, data entry, and administrative support, with a strong focus on accuracy and efficiency.Key ResponsibilitiesAssist with day-to-day operations of the...
-
Administrative Assistant
3 weeks ago
East Syracuse, New York, United States CME Associates Full timeJob SummaryCME Associates, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide support to our management team and technical staff. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.Key ResponsibilitiesPrepare and edit...
-
Administrative Assistant
4 weeks ago
East Norwich, New York, United States Jobot Full timeAdministrative Assistant OpportunityWe are seeking an experienced Administrative Assistant to join our team at a well-established Landlord Tenant and Real Estate Management company on Long Island. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including phone, email, and calendar management, as well...
-
Administrative Assistant
4 weeks ago
East Norwich, New York, United States Jobot Full timeAdministrative Assistant OpportunityWe are seeking an experienced Administrative Assistant to join our team at a well-established Landlord Tenant and Real Estate Management company on Long Island. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including phone, fax, and email management, calendar...
-
Marketing Assistant
2 weeks ago
East Hampton, New York, United States Marshall & Sterling Inc Full timeMarketing Assistant - Commercial InsuranceMarshall & Sterling Inc is seeking a highly motivated and detail-oriented Marketing Assistant to join our team. As a Marketing Assistant, you will play a key role in supporting our marketing specialist team in the placement of commercial accounts for small and large businesses.Key Responsibilities:Assist the...
-
Marketing Assistant
2 weeks ago
East Hampton, New York, United States MARSHALL & STERLING INC Full timeJob SummaryWe are seeking a highly motivated and detail-oriented Marketing Assistant to join our team at Marshall & Sterling Inc. The successful candidate will assist the marketing specialist team in placing commercial accounts for small and large businesses, working closely with marketing managers to support sales opportunities and drive growth.Key...
-
Administrative Assistant
3 weeks ago
East Brunswick, New Jersey, United States ROCK N AIR EAST BRUNSWICK LLC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rock 'N' Air East Brunswick LLC. As an Administrative Assistant, you will provide administrative support to our managers and assist with daily tasks, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to...
-
Administrative Assistant
3 weeks ago
East Norwich, New York, United States Jobot Full timeJob SummaryWe are seeking an experienced Administrative Assistant to join our team at a well-established Landlord Tenant and Real Estate Management company on Long Island. The successful candidate will be responsible for providing administrative support to our team, including phone, fax, email, and calendar management, as well as scheduling meetings and...
-
Marketing Assistant
2 weeks ago
East Hampton, New York, United States Marshall & Sterling Inc Full timeJob SummaryDescription:As a Marketing Assistant at Marshall & Sterling Inc, you will play a key role in supporting the marketing specialist team in placing commercial accounts for small and large businesses. You will work closely with Marketing Managers to identify sales opportunities and drive growth.Provide timely and efficient assistance to the marketing...
-
Administrative Assistant, Lower School
3 weeks ago
East Elmhurst, New York, United States Lexington School for the Deaf Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Lower School team at Lexington School for the Deaf. The successful candidate will provide administrative support to the Lower School Principal and staff, ensuring the smooth operation of the department.Key ResponsibilitiesCollect and analyze data for...
-
School Nutrition Assistant
3 weeks ago
Hampton, New Hampshire, United States School Administrative Unit 21 Full timeSchool Nutrition Worker 1 Job DescriptionJob Summary: We are seeking a qualified candidate to join our team as a School Nutrition Worker 1. This role is responsible for assisting the cook with food preparation and serving, as well as maintaining a safe and sanitary environment in our School Nutrition facilities.Key Responsibilities:Assist the cook with food...
-
Administrative Assistant
3 weeks ago
East Brunswick, New Jersey, United States USPL Nutritionals, LLC. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at USPL Nutritionals, LLC. The successful candidate will be responsible for managing the preparation, distribution, collection, storage, and maintenance of our company's documentation, including SOPs and training records.Key Responsibilities:Receive,...
-
Administrative Support Specialist
1 month ago
Hampton Bays, New York, United States Aramark Full timeJob OverviewAramark is seeking an experienced Administrative Support Worker Lead to assist management with administrative tasks, including ordering, data entry, filing, and more. This role requires excellent communication and organizational skills, as well as proficiency in Microsoft Office and other software systems.Key ResponsibilitiesPerform...
-
Administrative Support Specialist
3 weeks ago
Hampton Bays, New York, United States Aramark Full timeJob SummaryAramark is seeking an Administrative Support Worker Lead to assist management with administrative tasks, including ordering, data entry, filing, and interacting with customers, visitors, and employees in a professional and cheerful manner.Key Responsibilities:Perform administrative functions, including distributing mail, ordering supplies,...
-
Administrative Support Specialist
2 weeks ago
Hampton Bays, New York, United States Aramark Full timeJob SummaryThe Administrative Support Worker Lead is a key member of our team, responsible for providing administrative support to management and ensuring the smooth operation of our office. This role requires excellent communication and organizational skills, as well as the ability to work quickly and efficiently in a fast-paced environment.Key...
-
Administrative Support Specialist
2 weeks ago
Hampton Bays, New York, United States Aramark Full timeJob SummaryAramark is seeking an experienced Administrative Support Worker Lead to assist management with administrative tasks, including ordering, data entry, filing, and more. This role requires strong communication and interpersonal skills to interact with customers, visitors, and employees in a professional and cheerful manner.Key ResponsibilitiesAssist...
-
Administrative Support Specialist
3 weeks ago
Hampton Bays, New York, United States Aramark Full timeJob SummaryThe Administrative Support Worker Lead is a key member of our team, responsible for providing administrative support to management and ensuring the smooth operation of our office. This role requires excellent communication and organizational skills, as well as the ability to work quickly and efficiently in a fast-paced environment.Key...