Administrative Assistant

24 hours ago


East Hampton, New York, United States Anywhere Real Estate Full time
Job Title: Part-time Administrative Assistant

We are seeking a highly skilled and organized Part-time Administrative Assistant to join our team in our East End of Long Island Market. This role will provide receptionist duties and general administrative support to the Senior Managing Director and Agents.

Key Responsibilities:

  • Answer calls, screen calls, take accurate messages, and provide information to callers.
  • Greet Agents, staff, and visitors, ensuring protocols are followed for logging in and out of the office.
  • Work directly with the Office Manager to process transaction paperwork for sales and rentals, including tracking and filing all vital paperwork and scanning checks as needed.
  • Handle all office-related invoices, submit to Office Manager and/or SMD for approval, and Finance Department for payment.
  • Prepare and type board packages, mailing labels, and other documentation.
  • Be proficient in all Corcorans proprietary systems to assist Agents who have questions or require assistance using those systems.
  • Basic operational understanding of office printers and copiers, changing toners as needed.
  • Update all new office exclusive listing activity and issue weekly and monthly spreadsheet reports on exclusives.
  • Attend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.
  • Assist SMD with submission of monthly expense reports.
  • Receive, sort, and route mail, e-mail, voice messages accurately and efficiently to the appropriate party.
  • Process outgoing USPS mail, UPS, and messenger services.
  • Coordinate with the Facility team on repairs.
  • Provide general admin duties, such as typing, filing, copying, faxing, mailings, etc.
  • Order, maintain, and restock inventory of office supplies, beverages, and kitchen supplies.
  • Assist with special projects as needed.

Requirements:

  • Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
  • 1+ years of experience in a customer-centric business environment with administrative duties.
  • Proficiency in Microsoft Office Suite.
  • Excellent interpersonal skills, both verbal and written.
  • Diligent with excellent organization skills.
  • Ability to interact with both internal and external customers at all levels.
  • Professional demeanor and ability to defuse difficult situations in a calm manner.
  • Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
  • Physically able to bend, stoop, climb, walk, and lift and carry heavy objects (up to 20 lbs).

About Anywhere Real Estate:

Anywhere Real Estate Inc. is a leading real estate company with a diverse employee population. We strive to be a top destination for diverse talent, committed to creating a culture of belonging that empowers everyones next move. We pursue talent, strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value diversity, respecting backgrounds, cultures, perspectives, and beliefs. We develop our diverse talent base through increasing representation in executive key leadership roles with actions including mentorship programs and partnerships with real estate associations that promote diversity and inclusion.

We are recognized as one of the Worlds Most Ethical Companies since 2011, a Great Place to Work since 2019, and a Fortune Americas Most Innovative Companies. We are also honored by Forbes as one of the Worlds Best Employers for Diversity and Top Female Friendly Companies.

We hope you will join us in our mission to empower everyones next move.

EEO Statement: EOE including disability/veteran



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