Field Operations Support Specialist
6 days ago
This is a clerical support role within Field Operations at Hubbard Construction Company. The successful candidate will provide administrative assistance to an office location, ensuring the smooth operation of daily tasks and projects.
Key Responsibilities- Aid in verifying timesheets and integration for project staff using the KHEOPS system.
- Track onsite personnel and equipment to ensure all time is entered.
- Assist in entering and tracking quantities using the KHEOPS system.
- Provide assistance to Foreman with Papyrus entry if necessary and facilitate new Foreman training.
- Maintain locates and update log.
- Update onsite subcontractors log.
- Route and track submittals.
- Follow-up with subcontractors to schedule work - per superintendent request.
- Attend weekly progress and staff meetings to update meeting minutes and distribute to the appropriate personnel.
- File paperwork and maintain project files per HCC filing system.
- Route all project related documentation to Contracting.
- Provide support to engineers with orders as needed.
- Assist project site employees with general HR/Payroll questions.
- Order and keep safety supplies stocked.
- Maintain Field PO log.
- Support Engineer and project assigned Accountant with document/invoice/receipt tracking.
- Prepare files for project closure.
- Schedule appointments.
- Screen visitors.
- Produce correspondence.
- Distribute incoming mail.
- Answer phones and process all messages effectively.
To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Education and Experience: This position typically is not an entry-level job, as it requires demonstrable previous experience in an administrative assistant role. A high school diploma or general education degree (GED) is preferred. Three years general office experience required. Must be able to understand work directions and communicate effectively with job site supervisors and fellow employees.
- Physical Demands: The following physical demands are representative of those that must be met by a Field Accounting Clerk to successfully perform the essential functions of this job.
- Work Environment: The work environment characteristics described below are representative of those that a Field Accounting Clerk encounters while performing the essential functions of this job.
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