Administrative Coordinator

4 days ago


San Mateo, California, United States Planet Pharma Full time
Job Title: Administrative Assistant

Planet Pharma is seeking an experienced Administrative Assistant to provide administrative support to ensure the efficient operation of our office.

Key Responsibilities:
  • Provide administrative support to managers and employees, including organization and communication tasks.
  • Handle confidential and time-sensitive material with discretion.
  • Develop and maintain a filing system, and ensure accurate and timely completion of administrative tasks.
  • Assist in the preparation of regularly scheduled reports, and maintain contact lists.
  • Order office supplies, book travel arrangements, and submit and reconcile expense reports.
  • Provide general support to visitors, and answer and direct phone calls.
  • Take dictation, and research and create important presentations and develop processes.
  • Generate reports, handle multiple projects, and prepare and monitor invoices.
  • Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Requirements:
  • Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook).
  • Communication Skills: Excellent verbal and written communication abilities, with a proven ability to interact with technical and non-technical stakeholders.
  • Organizational Skills: Strong organizational and multitasking abilities, with a keen eye for detail and accuracy.
  • Problem-Solving Skills: Ability to anticipate needs, troubleshoot problems, and offer solutions proactively.
  • Confidentiality: Must handle sensitive information with discretion.
Preferred Skills:
  • ADMINISTRATIVE SUPPORT
  • ORGANIZATIONAL SKILLS
  • MICROSOFT OFFICE
  • CORRESPONDENCE
  • TRAVEL ARRANGEMENTS


  • San Mateo, California, United States Ascend Full time

    Job DescriptionAscend Talent Solutions is seeking a highly organized and detail-oriented Administrative Coordinator to support our property management team. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our properties by providing exceptional customer service, managing administrative tasks, and...


  • San Mateo, California, United States IXL Learning Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to support our executives on the marketing and professional learning teams. The ideal candidate will have experience handling a wide range of administrative support tasks and be able to work independently in a fast-paced environment.Key ResponsibilitiesBuild...


  • San Mateo, California, United States IXL Full time

    About the RoleWe are seeking an experienced and highly organized Administrative Assistant to support our marketing and professional learning teams. The ideal candidate will have a strong background in administrative support and be able to work independently in a fast-paced environment.Key ResponsibilitiesBuild in-depth knowledge of company operations,...


  • San Mateo, California, United States Ascend Full time

    Job DescriptionThe Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests.Key ResponsibilitiesAdministrative Support: Provides...


  • San Mateo, California, United States Samaritan House Full time

    Job SummaryWe are seeking a highly skilled and compassionate Administrative Coordinator to join our team at Samaritan House. As a key member of our Client Services department, you will provide exceptional administrative support and intake services to our clients, ensuring a safe, organized, and welcoming atmosphere in our reception area.Key...


  • San Mateo, California, United States Samaritan House Full time

    Job SummaryWe are seeking a highly skilled and compassionate Administrative Coordinator to join our team at Samaritan House. As a key member of our Client Services department, you will provide exceptional administrative support to our clients and constituents, ensuring a safe, organized, and welcoming atmosphere in our reception area.Key...


  • San Mateo, California, United States Kelly Services, Inc. Full time

    We are seeking a highly motivated and detail-oriented Administrative Assistant to join our team at Kelly Services, Inc. in a biopharmaceutical company that discovers, develops, and commercializes innovative therapies.Key Responsibilities:Provide administrative support to the team, including scheduling appointments, managing calendars, and preparing...


  • San Mateo, California, United States Samaritan House Full time

    Job SummaryWe are seeking a highly skilled and compassionate Administrative Coordinator to join our team at Samaritan House. As a key member of our Client Services department, you will provide exceptional administrative support and intake services to our clients, ensuring a safe, organized, and welcoming atmosphere in our reception area.Key...


  • San Mateo, California, United States Rakuten Group, Inc. Full time

    About the RoleRakuten Group, Inc. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to senior leaders, ensuring the smooth operation of our business.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to senior leaders, including handling...


  • San Mateo, California, United States REC Park Place Full time

    Job OverviewCompany Overview:At REC Park Place, we are dedicated to delivering exceptional dental care to our community. Our team takes pride in enhancing the smiles of our patients through personalized and preventative care. We embrace innovative techniques and technology to ensure a superior experience for everyone who walks through our doors.Role...


  • San Mateo, California, United States Kelly Services, Inc. Full time

    We are seeking a highly motivated and detail-oriented Administrative Assistant to join our team at Kelly Services, Inc. in a biopharmaceutical company that discovers, develops, and commercializes innovative therapies.Key Responsibilities:Provide administrative support to the team, including scheduling appointments, managing calendars, and preparing...


  • San Mateo, California, United States Cypress HCM Full time

    Job OverviewCypress HCM is seeking a highly organized and detail-oriented Administrative Assistant to join our Product Admin team. As a key member of our team, you will provide administrative support to our Product Leadership, ensuring seamless day-to-day operations and contributing to the success of our business.Key ResponsibilitiesAdministrative Support:...


  • San Mateo, California, United States Samaritan House Full time

    About the RoleWe are seeking a highly skilled and compassionate Administrative Coordinator to join our Client Services team at Samaritan House. As a key member of our team, you will provide exceptional administrative support to our clients and constituents, ensuring a safe, organized, and welcoming atmosphere in our reception area.Key...


  • San Mateo, California, United States Cypress HCM Full time

    {"title": "Administrative Assistant", "description": "Key ResponsibilitiesAs an Administrative Assistant, you will be the backbone of our Product Admin Team, providing exceptional support to our Engineering leadership. Your primary focus will be on managing calendars, booking travel, and maintaining team mailing lists and drives.Additionally, you will be...


  • San Mateo, California, United States Mathnasium (ID: 2406101) Full time

    About MathnasiumMathnasium Learning Centers are dedicated to providing high-quality educational services to children, focusing on math education and development. Our centers offer a unique approach to learning, utilizing the Mathnasium Method, which has been refined over decades to deliver effective results.Job SummaryWe are seeking an Administrative...


  • San Mateo, California, United States Mathnasium (ID: 2406101) Full time

    **Job Summary**Mathnasium is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As the face of our center, you will provide exceptional customer service to students and parents, while supporting daily operations and working closely with our instructors and management team.**Key Responsibilities:****Support Daily...


  • San Mateo, California, United States Northstar Memorial Group, LLC Full time

    NorthStar Memorial Group is in search of an Administrative Support Specialist to join our dedicated team. This role is essential in facilitating smooth operations throughout the various stages of the sensitive client family journey, from initial consultations to final arrangements. Our administrative professionals serve as the backbone of our client support...


  • San Francisco, California, United States Total Administrative Svc Full time

    Job DescriptionTotal Administrative Svc is seeking a highly skilled Contract Administrator to provide logistical support to our team. The ideal candidate will have a strong background in administrative support and excellent communication skills.Key ResponsibilitiesMaintain a professional demeanor and act with integrity in all interactions with the...

  • HR Administrator

    3 days ago


    San Mateo, California, United States Balfour Beatty plc Full time

    Job Title: HR AdministratorThe HR Administrator will provide administrative support to the Caltrain project and serve as HR functional support for Corporate as needed.Job SummaryBalfour Beatty is currently undertaking the $1B+ Caltrain Electrification Project in San Mateo, CA. The project consists of electrifying a 56-mile corridor from San Francisco to San...

  • HR Administrator

    3 weeks ago


    San Mateo, California, United States Balfour Beatty plc Full time

    Job SummaryBalfour Beatty plc is seeking a highly skilled HR Administrator to provide clerical and administrative support to our Caltrain project. The successful candidate will serve as the initial point of contact for HR-related inquiries and provide functional support to Corporate as needed.Key ResponsibilitiesProvide HR administrative and transactional...