Administrative Support Specialist
3 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our Finance department. As an Administrative Assistant, you will play a pivotal role in supporting our finance team by performing a variety of administrative tasks.
Key Responsibilities
1. Manage and maintain executive schedules, including scheduling meetings, conferences, and travel.
2. Oversee the invoicing process, ensuring all invoices are issued and processed in a timely manner.
3. Prepare and submit expense reports, ensuring all expenses are accurately recorded and receipts are filed appropriately.
4. Manage the filing system, ensuring all documents are properly stored and easily retrievable.
5. Perform data entry tasks, ensuring all data is accurately inputted into the necessary systems and databases.
6. Provide general administrative support to the finance team, including but not limited to, photocopying, faxing, mailing, and filing.
7. Coordinate project deliverables and follow up on outstanding items.
8. Assist in the preparation of regularly scheduled reports.
Requirements
1. A minimum of 3+ years of experience as an administrative assistant, preferably in the finance industry.
2. Proficient in managing schedules and calendars.
3. Experience in handling invoicing, expense reports, and other financial documents.
4. Strong data entry skills with an eye for detail and accuracy.
5. Excellent organizational skills with the ability to manage multiple tasks simultaneously.
6. Strong verbal and written communication skills.
7. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
8. Ability to work independently and as part of a team.
9. High level of discretion and confidentiality.
About Us
Jobot is a well-established firm in the financial services industry, seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is essential to ensuring smooth day-to-day operations by providing administrative support to executives, managing office functions, and assisting with client-related tasks.
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