Administrative Support Specialist

4 weeks ago


Basking Ridge, New Jersey, United States Jobot Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Finance department. As an Administrative Assistant, you will play a pivotal role in supporting our finance team by performing a variety of administrative tasks. Your responsibilities will include:

1. Managing and maintaining executive schedules, including scheduling meetings, conferences, and travel.
2. Overseeing the invoicing process, ensuring all invoices are issued and processed in a timely manner.
3. Preparing and submitting expense reports, ensuring all expenses are accurately recorded and receipts are filed appropriately.
4. Managing the filing system, ensuring all documents are properly stored and easily retrievable.
5. Performing data entry tasks, ensuring all data is accurately inputted into the necessary systems and databases.
6. Providing general administrative support to the finance team, including but not limited to, photocopying, faxing, mailing, and filing.
7. Coordinating project deliverables and follow up on outstanding items.
8. Assisting in the preparation of regularly scheduled reports.

Requirements:

1. A minimum of 3+ years of experience as an administrative assistant, preferably in the finance industry.
2. Proficient in managing schedules and calendars.
3. Experience in handling invoicing, expense reports, and other financial documents.
4. Strong data entry skills with an eye for detail and accuracy.
5. Excellent organizational skills with the ability to manage multiple tasks simultaneously.
6. Strong verbal and written communication skills.
7. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
8. Ability to work independently and as part of a team.
9. High level of discretion and confidentiality.

This is a fantastic opportunity to contribute to a dynamic team and make a significant impact on our organization's success. If you are a detail-oriented professional with a knack for organization and a passion for finance, we would love to hear from you.

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