Administrative Support Specialist
4 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our Finance department. As an Administrative Assistant, you will play a pivotal role in supporting our finance team by performing a variety of administrative tasks. Your responsibilities will include:
1. Managing and maintaining executive schedules, including scheduling meetings, conferences, and travel.
2. Overseeing the invoicing process, ensuring all invoices are issued and processed in a timely manner.
3. Preparing and submitting expense reports, ensuring all expenses are accurately recorded and receipts are filed appropriately.
4. Managing the filing system, ensuring all documents are properly stored and easily retrievable.
5. Performing data entry tasks, ensuring all data is accurately inputted into the necessary systems and databases.
6. Providing general administrative support to the finance team, including but not limited to, photocopying, faxing, mailing, and filing.
7. Coordinating project deliverables and follow up on outstanding items.
8. Assisting in the preparation of regularly scheduled reports.
Requirements:
1. A minimum of 3+ years of experience as an administrative assistant, preferably in the finance industry.
2. Proficient in managing schedules and calendars.
3. Experience in handling invoicing, expense reports, and other financial documents.
4. Strong data entry skills with an eye for detail and accuracy.
5. Excellent organizational skills with the ability to manage multiple tasks simultaneously.
6. Strong verbal and written communication skills.
7. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
8. Ability to work independently and as part of a team.
9. High level of discretion and confidentiality.
This is a fantastic opportunity to contribute to a dynamic team and make a significant impact on our organization's success. If you are a detail-oriented professional with a knack for organization and a passion for finance, we would love to hear from you.
-
Administrative Support Specialist
4 weeks ago
Basking Ridge, New Jersey, United States Fedway Full timeFedway Associates, a leading liquor wholesaler and distributor in New Jersey, seeks an Administrative Support Specialist to facilitate the Sales Department's efficient operation with clerical and administrative support.Provides administrative support to the Sales Department, including answering phone calls, welcoming visitors, and maintaining filing...
-
Administrative Support Specialist
4 weeks ago
Basking Ridge, New Jersey, United States Fedway Full timeFedway Associates, a leading liquor wholesaler and distributor in New Jersey, seeks an Administrative Support Specialist to provide essential clerical and administrative support to the Sales Department.Key Responsibilities:Answer and transfer phone calls, exercising discretion when necessary.Welcome and direct visitors and clients, ensuring a positive first...
-
Administrative Support Specialist
3 weeks ago
Basking Ridge, New Jersey, United States Kennedys Full timeJob SummaryKennedys, a global law firm, is seeking a highly organized and detail-oriented Administrative Assistant to support our team in New Jersey.Key ResponsibilitiesAssist legal assistants with calendaring and eCourts tasksProvide reception coverage, greeting guests and answering/transfer callsSubmit expense reports and reimbursementCoordinate office...
-
Administrative Support Specialist
3 weeks ago
Basking Ridge, New Jersey, United States Jobot Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Finance department. As an Administrative Assistant, you will play a pivotal role in supporting our finance team by performing a variety of administrative tasks.Key Responsibilities1. Manage and maintain executive schedules, including scheduling meetings,...
-
Administrative Support Specialist
3 weeks ago
Basking Ridge, New Jersey, United States Fedway Full timeFedway Associates, a leading liquor wholesaler and distributor in New Jersey, is seeking an Administrative Assistant to provide critical support to the Sales Department.Key Responsibilities:Answer and transfer phone calls, exercising discretion when necessary.Welcome and direct visitors and clients, ensuring a positive experience.Maintain organized filing...
-
Administrative Support Specialist
4 weeks ago
Basking Ridge, New Jersey, United States Kennedys Full timeAbout the RoleKennedys, a leading global law firm, is seeking a highly organized and detail-oriented Administrative Assistant to join our New Jersey office. As a key member of our team, you will provide administrative support to our legal assistants, ensuring the smooth operation of our office.Key ResponsibilitiesAssist legal assistants with daily tasks,...
-
Administrative Support Specialist
3 weeks ago
Basking Ridge, New Jersey, United States Ampcus Full timeJob Title: Admin Support ClerkAmpcus Inc is a certified global provider of a broad range of Technology and Business consulting services. We are seeking a highly motivated candidate to join our talented team.Responsibilities:The successful candidate will support Indirect Sales Enablement through several aspects, including Data Analysis, System...
-
Computer Support Specialist
4 weeks ago
Basking Ridge, New Jersey, United States Fedway Full timeComputer Support Specialist Job DescriptionThe Computer Support Specialist/Intern position is an exciting addition to Fedway's Tech Support team, focusing on delivering exceptional Help Desk support.Key Responsibilities:Provide technical assistance and support for both computer hardware and software applications.Configure and set up equipment, including...
-
Production Support Specialist
3 weeks ago
Basking Ridge, New Jersey, United States Omni Inclusive Full timeKey Responsibilities:As a Production Support Specialist at Omni Inclusive, you will be responsible for providing expert-level support for Ericsson Telecommunication Applications, including WFA, KIRKS, LEIS, SNAM, FACS, SWITCH, NSDBI, TEMS, and NMA. Your primary focus will be on ensuring the smooth operation of these applications, troubleshooting issues, and...
-
Optical Lab Support Specialist
4 weeks ago
Basking Ridge, New Jersey, United States Futurewei Technologies Full timeJob Title: Optical Lab Support SpecialistFuturewei Technologies is seeking a highly motivated and detail-oriented Optical Lab Support Specialist to join our team. As a key member of our optics and materials team, you will play a critical role in supporting leading-edge research in augmented reality (AR) and virtual reality (VR) display...
-
Legal Support Specialist
4 weeks ago
Basking Ridge, New Jersey, United States ExpertHiring Full timeJob OverviewWe are seeking a highly organized and detail-oriented Legal Assistant to join our team. As a key member of our support staff, you will provide administrative and clerical support to our Managing Attorney and Associates.Key ResponsibilitiesManage the office calendar, including scheduling and monitoring deadlinesHandle incoming calls and...
-
Executive Support Specialist
4 weeks ago
Basking Ridge, New Jersey, United States Kennedys Full timeExecutive Assistant Opportunity at KennedysKennedys, a leading global law firm, is seeking a highly skilled Executive Assistant to join our team in New York or New Jersey. As a key member of our support staff, you will provide exceptional administrative support to senior management and partners, ensuring seamless execution of daily tasks and projects.Key...
-
Computer Support Specialist
4 weeks ago
Basking Ridge, New Jersey, United States Fedway Full timeThe Computer Support Specialist/Intern position is an addition to Fedway's Tech Support team that focuses on Help Desk support. Key Responsibilities: Supports both computer hardware and software applications. Configures and sets up equipment including, but not limited to, desktops, laptops, printers, desk phones, and mobile devices. Assists users by...
-
Computer Support Specialist
3 weeks ago
Basking Ridge, New Jersey, United States Fedway Full timeJob Summary:The Computer Support Specialist/Intern position is an addition to Fedway's Tech Support team that focuses on providing top-notch Help Desk support to our clients.Key Responsibilities:Supports both computer hardware and software applications.Configures and sets up equipment including, but not limited to, desktops, laptops, printers, desk phones,...
-
Jira Administrator
4 weeks ago
Basking Ridge, New Jersey, United States Shtudy Full timeAbout the Role:We are seeking an experienced Jira Administrator to join our team at Shtudy. The successful candidate will have extensive experience managing and configuring Jira in enterprise environments and will be responsible for ensuring the optimal performance, customization, and administration of Jira instances.Key Responsibilities:Jira Administration:...
-
Jira Configuration Specialist
4 weeks ago
Basking Ridge, New Jersey, United States Shtudy Full timeJob Title: Jira Configuration SpecialistWe are seeking a highly skilled Jira Configuration Specialist to join our team at Shtudy. The successful candidate will have extensive experience managing and configuring Jira in enterprise environments and will be responsible for ensuring the optimal performance, customization, and administration of Jira instances.Key...
-
Administrative Coordinator
4 weeks ago
Basking Ridge, New Jersey, United States UPS Full timeUnlock Your Career Potential as an Administrative Assistant at UPSAt UPS, we're seeking highly organized and detail-oriented individuals to join our team as Administrative Assistants. In this role, you'll have the opportunity to develop your skills and advance your career in a dynamic and supportive environment.Key Responsibilities:Manage complex calendars...
-
Optical Lab Support Specialist
4 weeks ago
Basking Ridge, New Jersey, United States Futurewei Technologies Full timeJob Summary:We are seeking a highly motivated and detail-oriented Optical Lab Support Specialist to join our team at Futurewei Technologies. As a key member of our optics and materials team, you will play a critical role in supporting leading-edge research in augmented reality (AR) and virtual reality (VR) display hardware.Responsibilities:• Work as a lab...
-
Administrative Coordinator
4 weeks ago
Basking Ridge, New Jersey, United States Kennedys Full timeAbout the RoleKennedys, a leading global law firm, is seeking a highly skilled Administrative Assistant to join our New Jersey office. As a key member of our support team, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our legal assistants, including calendaring, document...
-
Salesforce Administrator
4 weeks ago
Basking Ridge, New Jersey, United States Affinity Federal Credit Union Full timeSalesforce Administrator Job DescriptionAs a key member of the Affinity Federal Credit Union team, the Salesforce Administrator will play a crucial role in delivering and maintaining a world-class CRM solution. This individual will be responsible for the configuration, design, testing, and end-user support of Salesforce, ensuring seamless integration with...