Finance Coordinator for Production Operations

2 weeks ago


Gold Beach, Oregon, United States Pace Live Entertainment Group Full time

Finance Administrator for Touring Productions

Remote Opportunity - Global Reach

OVERVIEW

Position Summary: The Finance Administrator plays a crucial role in overseeing the financial management and accounting of the company's productions, tours, and events.

This position will support Producers, Accountants, and Bookkeepers in the financial operations for upcoming tours. Responsibilities include budgeting, payroll processing, account oversight, and financial reporting.

Work Hours: Approximately 8-12 hours weekly, with a need for flexibility in scheduling.

Weekend availability and prompt communication are essential components of this role.

Location: This is a remote position, requiring a reliable internet connection and a dedicated workspace.

Compensation: $30-38 per hour, plus applicable benefits.

Contract Terms: Initial contract for six months, including a trial period, with potential for extension.

Reporting Structure: Reports directly to Producers and the Company Accountant.

KEY RESPONSIBILITIES

Core Duties:

  • Prepare and generate financial reports on a weekly, quarterly, and tour-specific basis.
  • Oversee quarterly tax obligations in various jurisdictions.
  • Manage and execute bi-weekly payroll processes.
  • Coordinate weekly disbursements and bill assignments.
  • Monitor and manage the company's cash flow effectively.
  • Develop and implement financial procedures for budgeting and forecasting.
  • Collaborate with the data entry bookkeeper for accurate financial records.
  • Participate in meetings with accountants across multiple regions.
  • Work alongside Producers and other teams to ensure budget adherence and accurate expense tracking.
  • Review and analyze account transaction reports for accuracy.
  • Conduct cost-benefit analyses related to tour management and travel decisions.

SELECTION CRITERIA

Required Skills:

  • Experience with financial software such as Xero or Quickbooks.
  • Exceptional written and verbal communication skills.
  • High level of integrity and discretion in handling sensitive information.
  • Strong problem-solving abilities and task prioritization skills.
  • Background in production accounting within the performing arts is advantageous.
  • Experience managing payroll through Xero, including international payments.
  • Familiarity with currency fluctuations and international transactions.
  • Ability to balance cash flow priorities effectively.
  • Previous experience in travel or touring, particularly in the US, UK, Australia, or New Zealand.
  • Proficiency in Google Suite or similar applications, with strong computer skills.
  • Ability to work with diverse personalities in a dynamic environment.

Knowledge Requirements:

  • Understanding of the daily operations of performing arts tours.
  • Interest in and knowledge of theatre and dance productions.
  • Awareness of the interpersonal dynamics within the arts community.

Position Overview:

This role is ideal for individuals seeking a contract position with the potential for a more permanent opportunity. The flexible hours allow for increased availability as needed. Regular meetings are required, but the role is primarily remote.

ABOUT PACE LIVE ENTERTAINMENT GROUP

Pace Live Entertainment Group is a leading resource in entertainment production and promotion, operating across Australia, New Zealand, the United Kingdom, and the United States. The company has established itself as a trusted name in the industry, known for its commitment to fostering relationships with venues, producers, and performers.

With a focus on performance and creative production, Pace Live has built a robust network within the entertainment sector, producing and promoting shows across various markets. The company also prioritizes community engagement and charitable initiatives, making a positive impact in the regions it serves.



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