Operations Coordinator

2 weeks ago

Virginia Beach, Virginia, United States Modern Matter Full time

Position Title: Operational Specialist

Company Overview:

Modern Matter is a design and manufacturing firm specializing in decorative and architectural hardware. Based in Virginia Beach, VA, we collaborate with top designers to create exclusive luxury hardware solutions for homeowners, interior designers, and architects. Our products, handcrafted from solid brass and enhanced with premium materials, are at the forefront of redefining hardware standards. As a growing company, we emphasize innovation, commitment, and a client-focused approach, providing a unique opportunity to make a significant impact in a dynamic and collaborative setting.

Role Overview:

The Operational Specialist will play a crucial role in facilitating communication, tracking, and project coordination within our Operations Department. This position is vital for optimizing daily operations to ensure efficiency and budget compliance. The ideal candidate will possess strong communication skills, problem-solving abilities, and a keen sense of detail while maintaining a focus on overarching objectives.

Key Responsibilities:

  • Enhance daily operational efficiency through the recommendation of new procedures.
  • Implement quality control measures across the department.
  • Maintain effective communication with the Head of Operations, Warehouse Lead, staff, and vendors to ensure adherence to established protocols.
  • Assist in the planning and coordination of operational activities.
  • Oversee and improve inventory management practices as needed.
  • Ensure compliance with local and national regulations in operations.

Daily Duties:

  • Monitor and report on daily operations, suggesting actionable improvements.
  • Manage inventory and supply orders while coordinating with finance departments to adhere to budget constraints.
  • Create and distribute operational procedures and protocols.
  • Facilitate communication and coordination among employees and vendors.
  • Onboard and train new warehouse staff to ensure compliance with standard operating procedures.
  • Manage product development timelines, overseeing the entire lifecycle from concept to launch.
  • Provide regular updates on project status to stakeholders.
  • Maintain thorough documentation throughout project lifecycles.
  • Support operations teams with day-to-day NetSuite operational needs.

Qualifications:

  • Demonstrated organizational and time management skills.
  • Experience in project management.
  • Strong analytical and problem-solving capabilities.
  • Ability to work independently with minimal supervision.
  • Excellent verbal and written communication skills.
  • Attention to detail is essential.

Preferred Qualifications:

  • Two or more years of experience in operations, procurement, or a similar role.
  • Familiarity with ERP systems, particularly Oracle NetSuite, and proficiency in Microsoft Excel.
  • Associate's degree or equivalent in logistics or supply chain management.
  • Strong leadership and collaborative skills.

Personal Attributes:

  • Willingness to perform physical duties typical in a manufacturing environment.
  • Ability to make informed decisions independently.
  • Proficient in de-escalating situations through effective communication.
  • Strong interpersonal skills and confidence in interactions.
  • Capacity to multitask and meet deadlines effectively.
  • Enthusiastic about engaging with others.

At Modern Matter, you will have the chance to grow your career while contributing to our innovative journey. We seek individuals who are passionate about excellence and thrive in a hands-on environment.

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