Administrative Executive

2 weeks ago


Indianapolis, Indiana, United States Ascension Full time
Position Overview

The Administrative Executive plays a pivotal role in providing comprehensive support to senior leadership within the organization. This position is integral to ensuring smooth operational workflows and effective communication across departments.

Key Details
  • Department: Operations Administration
  • Schedule: Monday - Friday, 8:00AM - 5:00PM
  • Organization: Ascension
Benefits Offered

The organization offers a competitive benefits package that includes:

  • Paid time off (PTO)
  • A variety of health insurance options and wellness programs
  • Retirement plans with employer matching
  • Disability coverage (both long-term and short-term)
  • Employee assistance programs (EAP)
  • Parental leave and adoption support
  • Tuition reimbursement opportunities
  • Community engagement initiatives

*Note: Benefits eligibility may vary by position, and exclusions may apply. Actual compensation will depend on various factors including role, education, experience, and qualifications.

Core Responsibilities

The primary responsibilities of the Administrative Executive include:

  • Providing high-level administrative support to executives.
  • Drafting and coordinating the creation of correspondence, reports, presentations, and other essential documents.
  • Organizing and managing meetings, conferences, and travel logistics.
  • Preparing and processing financial and operational data, ensuring accuracy and completeness.
  • Attending meetings to document proceedings and manage related records.
  • Following up on action items to ensure timely completion.
  • Managing calendars and screening communications effectively.
Qualifications

Candidates should possess:

  • A high school diploma or equivalent, or at least one year of relevant experience.
  • Professional licensure or certification may substitute for education or experience.
Preferred Skills

The ideal candidate will have:

  • 2 to 5 years of experience as an Executive Assistant.
  • A background in healthcare is advantageous.
  • A bachelor’s degree is preferred.
  • Experience in project management.
  • Proficiency in managing electronic platforms for compliance reporting.
  • Strong skills in Google Workspace applications.
  • Excellent communication and interpersonal skills.

This role is essential for supporting the Chief Operating Officer and Chief Nursing Officer in daily operations, ensuring that the organization runs efficiently and effectively.



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