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Administrative Support Specialist

2 months ago

Indianapolis, Indiana, United States Ascension Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Ascension. As an Executive Support Professional, you will provide administrative support to our executives, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Provide administrative support to executives, including preparing correspondence, reports, and presentation materials.
  • Schedule and coordinate meetings, conferences, and special events.
  • Prepare and process financial and operational information, data, and documents.
  • Attend meetings, take minutes, and maintain records of all proceedings.
  • Prepare and distribute subsequent correspondence as needed.
  • Prioritize, receive, and screen visitors and maintain assigned calendars.
Requirements
  • High School diploma equivalency or 1 year of applicable cumulative job-specific experience required.
  • Minimum of 2-5 years of Executive Assistant experience preferred.
  • Healthcare background experience preferred.
  • Bachelor's degree preferred.
Preferred Qualifications
  • Project management experience.
  • Scheduling and coordinating meetings.
  • Establishing and maintaining filing systems.
  • Attending meetings to record minutes.
  • Ability to manage and understand multiple electronic platforms.
  • Efficient with Google platform - Google Sheets, Google Docs, Google Slides, Google Email.
  • Composing, typing, and transcribing correspondence, forms, reports, presentation materials, and other written communications.
  • Experience working in a healthcare environment.
  • Highly skilled phone etiquette, communication verbally, and written skills.
  • Interpersonal skills, professionalism, and desire to learn.