Facilities Administrative Assistant

1 week ago


San Luis Obispo, California, United States Cuesta College Full time


Facilities Administrative Assistant

Cuesta College


Salary: $53, $59,076.00 Annually
Job Type: Full Time
Department: Administrative Services

Position Overview

ROLE SUMMARY
Under the general oversight of a designated Director/Administrator, this role involves implementing processes that impact district personnel at various levels. The position requires performing complex and responsible clerical work that necessitates the interpretation of written and financial documents, along with the ability to independently gather data and compile reports that require significant independent judgment.

KEY RESPONSIBILITIES
Incumbents in this role are distinguished by their focus on Administrative Services and campus needs, which involve direct interaction with employees and necessitate a solid understanding of college organization, programs, regulations, and procedures. Key responsibilities include:
  • Assisting in the preparation of budget estimates and advising the Director/Administrator on budget balances.
  • Organizing daily office operations, scheduling, assigning, and monitoring project completion.
  • Managing appointment schedules for the Director/Administrator and preparing for monthly or yearly activities.
  • Compiling and organizing information for reports required by federal, state, and local agencies.
  • Maintaining various records, reports, and applicable plans while ensuring compliance with college policies.
  • Providing support to students, staff, and faculty as a primary contact for District Facilities.

QUALIFICATIONS
Education:
Preferred
  • Associate degree with coursework in secretarial science, office management, or public relations.

Experience:
Required
  • Two years of experience equivalent to a Secretary II or III or three years of progressively responsible clerical experience.
Knowledge and Skills:
  • Proficient in modern office practices and procedures.
  • Strong command of English grammar, spelling, and punctuation.
  • Familiarity with college policies and organizational structure.
  • Ability to communicate effectively and establish cooperative working relationships.

ADDITIONAL INFORMATION
Cuesta College is committed to fostering an inclusive environment and encourages candidates from diverse backgrounds to apply. The college promotes equity, diversity, and inclusion as core values in its mission to support student success and institutional effectiveness.

For more information about the college and its programs, please visit the Cuesta College website.

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