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Facilities Administrative Assistant
2 months ago
Facilities Administrative Assistant
Cuesta College
Salary: $53, $59,076.00 Annually
Job Type: Full Time
Location: San Luis Obispo Campus, CA
Department: Administrative Services
Job Overview
POSITION SUMMARY
Under the general oversight of a designated Director/Administrator, this role involves executing processes that impact district personnel at various levels. The position requires handling complex and responsible clerical tasks that necessitate the interpretation of written and financial documents, as well as the independent assembly of data and information to compile comprehensive reports requiring significant independent judgment.
KEY RESPONSIBILITIES
Positions within the Facilities Administrative Assistant classification are differentiated from other secretarial roles by the necessity for incumbents to perform duties that pertain specifically to Administrative Services and campus requirements, which involve direct employee interaction and necessitate a solid understanding of college organization, programs, regulations, and procedures. Key responsibilities include:
- Assisting in the preparation of budget forecasts and advising the Director/Administrator on budgetary matters.
- Organizing and managing daily office operations, including scheduling and monitoring project completion.
- Preparing and managing documentation for meetings, including agendas and minutes.
- Maintaining various records and ensuring compliance with college policies.
- Collaborating with district personnel as necessary and serving as a liaison between the Director/Administrator and other stakeholders.
QUALIFICATIONS
Education:
Preferred
- Associate degree, with coursework in secretarial science, office management, or public relations.
Experience:
Required
- Two years of experience equivalent to a Secretary II or III, or three years of progressively responsible clerical experience.
- Proficient in modern office practices and procedures.
- Strong command of English grammar, spelling, and punctuation.
- Ability to effectively communicate both orally and in writing.
- Demonstrated sensitivity to diverse backgrounds and the ability to maintain cooperative working relationships.
ADDITIONAL INFORMATION
Cuesta College is committed to equity, diversity, and inclusion in its hiring practices and encourages candidates from diverse backgrounds to apply. The college provides comprehensive benefits and is an equal opportunity employer, dedicated to nondiscrimination in employment and educational programs.
