Current jobs related to Facilities Administrative Assistant - San Luis Obispo, California - Cuesta College

  • Administrative Assistant

    2 weeks ago

    San Luis Obispo, California, United States Compass Group, North America Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Compass Group, North America. As an Administrative Assistant, you will provide clerical support and administrative assistance to our food service programs.Key Responsibilities:Answer telephones and direct inquiries in a professional and...

  • Medical Administrative Assistant

    4 weeks ago

    San Luis Obispo, California, United States Amerit Consulting Full time

    Job Title: Medical Administrative AssistantWe are seeking a highly skilled Medical Administrative Assistant to join our team at Amerit Consulting. As a Medical Administrative Assistant, you will play a critical role in supporting our healthcare clients by providing administrative and clerical support, verifying patient information, and documenting...

  • Administrative Coordinator

    2 weeks ago

    San Luis Obispo, California, United States PathPoint Full time

    Administrative CoordinatorPathPoint, a leading provider of support services, is seeking an Administrative Coordinator to join our North Central Coast division. In this role, you will oversee all administrative processes, including managing staff and facilities, and assist with HR matters such as performance appraisals and benefits questions. You will also...

  • Program Administrative Assistant

    1 month ago

    San Luis Obispo, California, United States Community Action Partnership of San Luis Obispo County Full time

    Job Title: Program Administrative AssistantWe are seeking a highly organized and detail-oriented Program Administrative Assistant to join our team at Community Action Partnership of San Luis Obispo County. As a key member of our Family and Community Support Services (FCSS) team, you will provide essential administrative and clerical support to help our staff...

  • Administrative Services Manager

    4 days ago

    San Luis Obispo, California, United States PathPoint Full time

    Job SummaryPathPoint is seeking an experienced Office Manager/HR Assistant to oversee administrative processes for our North Central Coast division. This role involves supervising administrative assistants, handling HR matters, and performing accounting functions.Key Responsibilities:Manage administrative processes and procedures, including supervising...

  • Administrative Assistant 3 Year Experience

    2 weeks ago

    San Luis Obispo, California, United States Ampcus Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Ampcus. The successful candidate will have a minimum of 3 years of experience in an administrative role within the medical field.Key ResponsibilitiesProvide administrative support to our medical teamAssist with scheduling and coordination of appointmentsManage and maintain...

  • Administrative Assistant

    1 month ago

    San Diego, California, United States Naval Facilities Engineering Systems Command (NAVFAC) Full time

    Job Title: Management/Administrative AssistantNaval Facilities Engineering Systems Command (NAVFAC) is seeking a highly motivated and detail-oriented Management/Administrative Assistant to join their team.Job Summary:The ideal candidate will provide administrative support to the Planning, Design and Construction (PDC) Directorate, assisting with a range of...

  • Laboratory Assistant

    2 months ago

    San Luis Obispo, California, United States California Correctional Health Care Services Full time

    Job SummaryThis is a challenging and rewarding opportunity to join the California Correctional Health Care Services team as a Laboratory Assistant in a correctional facility setting.Key ResponsibilitiesAssist in maintaining laboratory operations and assist pharmacists in preparing prescriptions and maintaining records and inventories of drugs, poisons, and...

  • Certified Medical Assistant

    1 month ago

    San Luis Obispo, California, United States TEEMA - Litchfield Park Full time

    Job Title: Contract Medical Assistant - Corrections FacilityCompany: TEEMALocation: San Luis Obispo, CAType: ContractPay Rate: $23/hrTEEMA, a leading staffing solutions provider, is seeking a dedicated and experienced Medical Assistant to support a corrections facility in San Luis Obispo, CA.Job Summary:We are looking for a skilled Medical Assistant to...

  • Facilities Technician II

    1 week ago

    San Luis Obispo, California, United States Entegris Full time

    Job Title: Facilities/SAP Technician IIJob Description:We are seeking a skilled Facilities/SAP Technician II to join our team at Entegris. As a Facilities/SAP Technician II, you will be responsible for general plant maintenance and repairs of the buildings and equipment. You will also be responsible for much of the SAP/ERP administration work, including...

  • Administrative Support Specialist

    1 month ago

    San Luis Obispo, California, United States Ampcus Full time

    Job Title: Administrative Assistant - San Luis Obispo **Job Summary:** We are seeking an experienced Administrative Assistant to join our team at UCLA Hematology Oncology San Luis Obispo. The successful candidate will provide administrative support to our medical staff and patients, ensuring a smooth and efficient work...

  • Physical Therapist

    1 month ago

    San Luis Obispo, California, United States California Correctional Health Care Services Full time

    Job Description and DutiesUnder the clinical direction of the Chief Medical Executive and the direct administrative supervision of the Chief Support Executive or Correctional Health Services Administrator I/II, Correctional Facility (CF), the Physical Therapist I, CF administers physical therapy treatments and active, passive, restorative, and resistive...

  • IT Systems Administrator

    5 days ago

    San Luis Obispo, California, United States Empirical Systems Aerospace Inc Full time

    Job Title: IT Systems AdministratorJob Summary:Empirical Systems Aerospace, Inc. is seeking a skilled IT Systems Administrator to join our team. As an IT Systems Administrator, you will be responsible for the day-to-day management of our computer systems and IT infrastructure.Duties and Responsibilities:Oversee the management of our IT task ticket...

  • Administrative Coordinator

    4 weeks ago

    San Luis Obispo, California, United States Family Care Network Full time

    Job Title: Bilingual Administrative CoordinatorFamily Care Network is seeking a highly skilled and bilingual Administrative Coordinator to join our dynamic team. As a key member of our Housing Support Program, you will play a vital role in providing administrative support and ensuring the smooth operation of our program.Responsibilities:Serve as a point of...

  • Administrative Support Specialist

    1 month ago

    San Luis Obispo, California, United States Ampcus Full time

    Job Summary:We are seeking an experienced Administrative Assistant to join our team at Ampcus. The successful candidate will provide administrative support to our medical team, working front desk and handling various administrative tasks.Responsibilities:• Provide exceptional customer service to patients and visitors• Manage front desk operations,...

  • Facilities Technician II

    4 weeks ago

    San Luis Obispo, California, United States Entegris Full time

    Job Title: Facilities/SAP Technician IIAt Entegris, we are committed to providing equal opportunity to all employees and applicants. Our policy is to recruit, hire, train, and reward employees for their individual abilities, achievements, and experience without regard to race, color, religion, sexual orientation, age, national origin, disability, marital or...

  • Supervising Registered Nurse III Correctional Facility

    1 week ago

    San Luis Obispo, California, United States California Correctional Health Care Services Full time

    Job Title: Supervising Registered Nurse III Correctional FacilityUnder the direction of the Chief Nurse Executive (CNE), the Supervising Registered Nurse (SRN) III, Correctional Facility (CF) oversees the daily operations of a correctional facility nursing services program. The SRN III, CF is responsible for planning, assigning, supervising, and evaluating...

  • Administrative Specialist for Writing and Learning

    5 days ago

    San Luis Obispo, California, United States California Polytechnic State University Full time

    Job SummaryThe Administrative Specialist for Writing and Learning provides administrative assistance to the Executive Director for Writing and Learning. This role involves providing all facets of budget and program data analysis, as well as administrative support in matters related to day-to-day operations.Key ResponsibilitiesProvide administrative...

  • Clinical Psychologist

    3 weeks ago

    San Luis Obispo, California, United States AdeIphi MedicaI Staffing Full time

    Job SummaryAdeIphi MedicaI Staffing is seeking a highly skilled Clinical Psychologist to provide psychological services to mentally ill inmates/wards in a correctional facility in San Luis Obispo, California.Key ResponsibilitiesConduct initial mental health evaluations, including criminal, psychological, and substance abuse case history, to assess inmates'...

  • Clinical Psychologist

    2 weeks ago

    San Luis Obispo, California, United States AdeIphi MedicaI Staffing Full time

    Job SummaryAdeIphi Medical Staffing is seeking a skilled Clinical Psychologist to provide psychological services to mentally ill inmates/wards in a correctional facility in San Luis Obispo, California.Key ResponsibilitiesConduct initial mental health evaluations, including criminal, psychological, and substance abuse case history, to assess inmates' current...

Facilities Administrative Assistant

2 months ago

San Luis Obispo, California, United States Cuesta College Full time


Facilities Administrative Assistant

Cuesta College

Salary: $53, $59,076.00 Annually
Job Type: Full Time
Location: San Luis Obispo Campus, CA
Department: Administrative Services

Job Overview

POSITION SUMMARY
Under the general oversight of a designated Director/Administrator, this role is responsible for implementing processes that impact district personnel at various levels. The position involves performing complex and responsible clerical work that requires the interpretation of written and financial documents, along with the capability to independently gather data and compile reports that necessitate significant independent judgment.

KEY RESPONSIBILITIES
Positions within the Facilities Administrative Assistant classification are characterized by the necessity for incumbents to engage in duties associated with Administrative Services and campus requirements, which involve direct interaction with employees and necessitate a comprehensive understanding of college organization, programs, regulations, and procedures. The ability to work autonomously while maintaining confidentiality of sensitive information is essential. Additionally, this role includes training and supervising student and temporary assistants, as well as classified staff.

Incumbents in this role contribute to student learning outcomes and institutional effectiveness by acting as a primary contact and support for District Facilities, students, staff, and faculty.

ABOUT CUESTA COLLEGE

Work Environment
Cuesta College has been serving the San Luis Obispo County community since 1964, offering a wide range of associate degree programs, certificates, and community services. The main campus is situated along the picturesque Highway 1, providing a unique educational environment.

Our Commitment
Equity, diversity, and inclusion are fundamental to our culture. Cuesta College is proud to be a designated Hispanic-Serving Institution (HSI) dedicated to promoting racial and socio-economic diversity, reflecting the communities we serve. We actively seek candidates who share this commitment to equity and inclusion, fostering a collaborative community focused on educational excellence and student success.

Essential Duties & Qualifications

PRIMARY FUNCTIONS MAY INCLUDE:
  • Assist in the preparation of budget estimates;
  • Advise the Director/Administrator regarding budget estimates and balances; identify and recommend areas for budget adjustments;
  • Organize and oversee daily office operations; schedule, assign, and monitor project completion;
  • Schedule appointments for the Director/Administrator;
  • Prepare for and manage monthly and yearly activities, including the development of forms and room reservations;
  • Arrange meetings and notify attendees;
  • Compile and organize information and data; prepare reports for various agencies;
  • Word process and compose materials, both independently and under general direction;
  • Operate a computer terminal with applications including word processing, spreadsheets, and database management;
  • Record and transcribe notes, distributing minutes and agenda items for department meetings;
  • Verify and submit time cards for hourly employees to Payroll;
  • Manage department purchase orders and financial documentation;
  • Maintain various records and reports;
  • Research vendors and maintain inventory;
  • Attend meetings and serve on committees as required;
  • Interpret college policies and procedures to the public and staff;
  • Provide information on departmental policies and procedures;
  • Serve as a liaison between the Director/Administrator and others;
  • Address and resolve employee and public concerns;
  • Perform other related duties as assigned.
PHYSICAL REQUIREMENTS:
  • Ability to read and comprehend printed materials and data on computer screens;
  • Effective communication skills, both orally and in writing;
  • Capability to follow oral and written instructions;
  • Ability to work at a desk or in meetings for extended periods;
  • Ability to lift and carry up to 25 pounds;
  • Manual dexterity for operating office equipment.
QUALIFICATIONS
Education:
Preferred
  • Associate degree, including coursework in secretarial science, office management, and public relations.

Experience:
Required
  • Two years of experience equivalent to a Secretary II or III at Cuesta College; or
  • Three years of progressively responsible clerical/secretarial experience.
Or any equivalent combination of education and experience.

Knowledge of:
  • Record keeping and modern office practices;
  • Correct English usage, spelling, punctuation, and grammar;
  • Methods for writing correspondence and reports;
  • College organization, policies, and procedures;
  • Current technologies and office software;
Ability to:
  • Demonstrate sensitivity to diverse backgrounds of staff and students;
  • Establish cooperative working relationships;
  • Communicate effectively in various formats;
  • Maintain organized files.
Licenses/Certificates:
Required
  • Valid California Driver's License;
APPLICATION REQUIREMENTS

DOCUMENTS REQUIRED TO APPLY
Candidates must submit ALL required documents when applying for this position. PDF uploads are preferred.
  1. Cover letter;
  2. Resume;
  3. Reference List.

Reference List Instructions: Include three professional references with their contact information and relationship to you.

All applications and supporting documents must be submitted by the closing date for this position. Late, incomplete, or faxed applications will not be accepted.

SALARY SCHEDULE
The salary range for this position is $4,465- $5,427 per month, with an anticipated hiring range of $4,465 - $4,923 per month.

ADDITIONAL INFORMATION
Cuesta College will not sponsor any visa applications.

Cuesta College is an equal opportunity employer committed to nondiscrimination based on various characteristics protected by law. Reasonable accommodations will be provided for applicants with disabilities who self-disclose.